The College of Arts & Sciences invites applications for Academic Department Coordinator positions across multiple academic departments. These roles offer an exciting opportunity to contribute to a dynamic academic community while helping shape the daily operations that support departmental success.

Academic Department Coordinators play a vital role in creating an organized and collaborative departmental environment. Working closely with Department Heads, Academic Department Coordinators will help translate strategic priorities into coordinated action and operational execution by coordinating workflows, supporting administrative processes, and assisting with the implementation of departmental procedures and operational priorities.

If you are detail-oriented, enjoy working in a collaborative setting, and take pride in supporting meaningful academic work, we encourage you to apply and become a part of our USU campus community.

Department Operations & Coordination

• Support daily administrative operations, ensuring processes run smoothly and efficiently
• Coordinate schedules, meetings, and departmental logistics

Faculty & Academic Support

• Assist with course scheduling, faculty activities, and academic program coordination
• Support faculty meetings, committees, and personnel processes (e.g., onboarding, annual reviews)
• Compile and organize data to support planning, reporting, and accreditation

Administrative Support

• Help manage and improve administrative workflows across the department
• Maintain organized records, documentation, and administrative systems
• Coordinate hiring-related tasks and personnel processes

Compliance & Communication

• Ensure administrative processes and records align with university policies
• Support reporting and compliance requirements
• Serve as a key point of contact and facilitate clear communication with faculty, staff, and students

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Minimum Qualifications

• Bachelor’s degree in business administration, higher education administration, public administration, or related field.
• Minimum of 3 years of related work experience or equivalent combination of education and work experience required.

Preferred Qualifications:

• Familiarity with administrative operations within higher education environments.
• Understanding of faculty support functions and academic administrative practices.
• Understanding of university personnel procedures and institutional administrative policies.

Knowledge, Skills and Abilities:

• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities
• Effective communication skills
• Ability to take initiative and proactively propose solutions
• Ability to learn and apply new systems, processes, and institutional policies
• Strong attention to detail and accuracy, especially when working with records, data, and documentation
• Ability to solve problems, think critically, and identify opportunities to improve processes
• Customer service mindset with a willingness to support others and respond to inquiries in a timely, helpful manner

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover letter to be typed/pasted at the end of your application
3. Contact information for 3 Professinal references to be typed at the beginning of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

Learn more about the College of Arts and Sciences at https://artsci.usu.edu

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 12/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025