The Program Coordinator I or II provides programmatic and administrative coordination in support of Office of Research Student Programs and Utah State University’s Student Research initiatives. This position performs a variety of professional-level coordination duties that require independent judgment, strong organizational skills, and frequent interaction with students, faculty, staff, and external partners. The Program Coordinator I or II supports program operations, communications, data tracking, and event logistics to ensure effective delivery of student research programs.

Program Coordination and Administration (30%)

• Coordinate day-to-day operations for multiple student and/or faculty research programs and initiatives.
• Coordinate application and selection processes for approximately 7–10 programs, including application setup, intake, reviewer coordination, tracking, and follow-up.
• Maintain accurate records, databases, and documentation in accordance with university and office standards.

Communication and Outreach (15%)

• Prepare, distribute, and manage mass and targeted communications related to undergraduate research opportunities, deadlines, and program updates.
• Manage the shared email account and respond to or route inquiries in a timely and professional manner.
• Draft, edit, and update content for websites, reports, promotional materials, and internal communications.

Event and Program Support (25%)

• Coordinate logistics and provide on-site support for undergraduate research events, including the Student Research Symposia, Undergraduate Research Fair, workshops, and related programming.
• Collaborate with colleges, departments, and campus partners to promote events and ensure alignment of messaging and schedules.
• Assist with travel coordination and logistical arrangements for student participation in conferences and off-campus events.

Data Management, Reporting, and Assessment (15%)

• Collect, organize, and maintain participation and outcomes data related to student research programming.
• Assist with basic data analysis and preparation of summaries for annual and ad hoc reports.
• Support assessment activities by ensuring data accuracy and completeness.

Administrative and Office Support (10%)

• Direct the hiring, training, and management of multiple student employees and volunteers. Direct student employee check-ins, professional development, task delegation and scheduling.
• Perform general administrative duties such as purchasing supplies, tracking expenditures within established guidelines, maintaining inventories, scheduling, and document preparation.

Minimum Qualifications for Program Coordinator I

• Associate degree plus two years of related work experience; or a bachelor's degree in a related field; or an equivalent combination of education plus experience is required.
• Demonstrated ability to organize, prioritize, and manage multiple projects and deadlines.
• Strong written and oral communication skills, including the ability to compose professional correspondence and informational materials.
  Proficiency with standard office software and systems, including word processing, spreadsheets, databases, and file-management tools.
• Basic familiarity with data collection, reporting, and research-related processes.

Minimum Qualifications for Program Coordinator II

• Bachelor's degree in a related field plus two years of relevant work experience; or a master’s degree in a related field; or an equivalent combination of education plus experience is required.
• Demonstrated ability to organize, prioritize, and manage multiple projects and deadlines.
• Strong written and oral communication skills, including the ability to compose professional correspondence and informational materials.
• Proficiency with standard office software and systems, including word processing, spreadsheets, databases, and file-management tools.
• Basic familiarity with data collection, reporting, and research-related processes.

Preferred Qualifications

• Knowledge of undergraduate research programs and the research environment at Utah State University or a comparable institution.
• Experience supporting programs or initiatives involving students, faculty, or academic units.
• Experience with basic budget tracking or monitoring expenditures.
• Demonstrated experience working directly with undergraduate students in an academic or co-curricular setting.

Knowledge, Skills, and Abilities

• Knowledge of principles and practices related to program coordination and office administration.
• Skill in organizing information, maintaining records, and ensuring attention to detail.
• Ability to communicate effectively and professionally with diverse audiences.
• Ability to work independently while also contributing to a collaborative team environment.
• Ability to apply judgment, prioritize tasks, and adapt to changing needs and deadlines.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application
3. Contact information for 3 professional references to be typed at the beginning of the application

**Document size may not exceed 10 MB.**

• Work is primarily performed in an office environment with routine use of computers and other standard office equipment.
• Duties require prolonged periods of sitting and repetitive hand motions such as typing; occasional bending, stooping, or lifting of light materials may be required.
• Effective verbal and written communication is required on a continual basis.
• Occasional outdoor work or attendance at events may occur and may involve exposure to varying weather conditions.

The Office of Research Student Programs unit is the second-oldest centrally administered program for undergraduate student research in the nation, and offers a wide variety of training, funding, and dissemination opportunities for students and their mentors. Across all disciplines and degree types, the office supports student research from novice experiences through professional level participation. Recognized for our national leadership in undergraduate research with the 2020 Award for Undergraduate Research Achievement (AURA) by the Council on Undergraduate Research, USU's undergraduate research program is currently in a growth phase, with increased funding and a burgeoning group of generous private donors. These investments recognize the evidence-based practice of undergraduate research as highly impactful on student learning, student outcomes, and career and life success.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

*updated 12/2025

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| OCR.Denver@ed.gov

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 |  OCR@ed.gov

*updated 10/2025