Utah State University

Event Setup Representative II

City Logan Campus
Posted Date 11 months ago(10/25/2019 6:51 PM)
Requisition ID
2019-2098
# of Openings
2
Job Locations
US-UT-Logan
Category (Portal Searching)
Other
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
College
Business & Finance
Department
Student Center
Advertised Salary
Minimum $21,150. Commensurate with experience, plus excellent benefits.

Overview

Incumbents in the Event Setup Representative series assist with the logistical management of event spaces in multiple buildings including the Taggart Student Center, Eccles Conference Center, University Inn (5th Floor), David B. Haight Center, West Stadium Center, Spectrum, and other indoor and outdoor spaces for University and public events including the setup and striking of chairs, tables, stages and other event related equipment. In addition, incumbents in this series assist with cleaning and maintaining event spaces and other building areas to maximize a healthy, safe, pleasant, and functional environment. Incumbents work as a member of a team to complete tasks.

 

Reporting and Supervisory Responsibilities
The Event Setup Representative II reports to and receives direction from the Event Setup Supervisor who reports to the Director of the Taggart Student Center. The Event Setup Representative II may train and guide hourly employees.

Responsibilities

Specific Functions

 

Event Setup and Strike

 

Under the direction of the Supervisor:

  • Check event spaces before setup to make sure that they are clean
  • Read and follow setup maps and instructions
  • Transport equipment and supplies from storage space to event space
  • Organize and assemble setup equipment (chairs, tables, stage, pipe & drape, podiums, etc.)
  • Remove equipment not required for event
  • Following event strike equipment, inventory, and inspect for damage
  • Transport equipment and supplies to storage space
  • Check event space to make sure it is clean and ready for next event setup

Event Setup Planning

  1. Review daily and weekly setup schedules
  2. Attend weekly building coordination meetings as assigned
  3. Under the direction of the Supervisor:
  • Create setup maps in Visio as assigned
  • Attend planning meetings with customer and Program Coordinator as assigned

Other Specific Functions

 

  1. Supervise assigned hourly employees to accomplish setup tasks and other tasks as assigned.
  2. Assist Supervisor with training of hourly employees as assigned
    • Execute training strategy of the Team Leader/Supervisor
  3. Cleans restrooms, floors, windows, walls, and doors as assigned.
    • Removes debris from trash receptacles and keeps liners and receptacles clean.

General Functions

 

  1. Participates in trainings as assigned
  2. Provides guests, customers, students and employees with directions, general information and assistance as requested.
  3. Practices and promotes continuous improvement of environmental and safety practices.
  4. Follow and initiate all building procedures in the event of an injury, emergency or evacuations
  5. Follow all building policies and procedures as identified in the Taggart Student Center Policy Manual.
  6. Performs all functions assigned by the Supervisor

Qualifications

Minimum Qualifications

 

One year of related experience or equivalent combination of education plus experience is required.

 

Knowledge, Skills, and Abilities

 

Setup

  1. Knowledge of methods to set up and strike various event related equipment including chairs, tables, stages, etc.
  2. Ability to learn about and care for event related equipment.
  3. Skilled with computers and programs, including Microsoft Word, Excel, and Visio.

Other

  1. Ability to receive regular direction and coaching from a supervisor or manager
  2. Ability to learn through training, observation and hands on experience.
  3. Ability to perform tasks without close supervision.
  4. Ability to work well under pressure; meeting multiple and sometimes conflicting deadlines.
  5. Ability to work flexible hours as needed.
  6. Ability to train and guide hourly and/or student employees.
  7. Knowledge of proper cleaning methods and standards.
  8. Knowledge of cleaning supplies and equipment.
  9. Ability to operate custodial equipment, such as vacuums, carpet extractors, etc.
  10. Ability to understand chemical cleaning application and methods.
  11. Ability to be detail oriented
  12. Ability to act professionally with coworkers and customers
  13. Ability to reflect a positive Utah State University image
  14. Skilled in customer service including resolving customer concerns
  15. Knowledge of safe work practices.
  16. Ability to understand and follow safety procedures.

Required Documents

Along with the online application, please attach:

1.Resume/CV to be uploaded in the Candidate Profile.

2.Cover Letter to be typed/pasted during the application.

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $21,150. Commensurate with experience, plus excellent benefits.

ADA

Work Environment and Physical Requirements

 

The environment for this classification varies and includes indoor and outdoor environments.  Indoors, in an office, event space, or public space employees are protected from weather conditions, but not necessarily from temperature changes. Outdoors, employees are not protected from weather conditions and may be exposed to extreme heat and extreme cold. Additionally, indoor or outdoor work environment may include confined or narrow spaces. The employee may also be exposed to loud noises, vibrations from equipment, and conditions that may affect the respiratory system, such as fumes, odors, dusts, mists, gases, and poor ventilation.

 

The position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including walking and/or standing for long periods of time, lifting, pushing and/or pulling of objects weighing up to 50 pounds. Employees must be able to work as a team in moving some objects. Employees must be prepared to assume uncomfortable positions such as squatting, kneeling, and crawling.

 

Employees must adhere to safety precautions and may be required to use protective equipment.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).

The following individuals have been designated to handle inquiries regarding USU’s non-discrimination policies: Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266; Title IX Coordinator Hilary Renshaw, hilary.renshaw@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information on the notice of non-discrimination, you may contact the U.S. Department of Education Office for Civil Rights, 303-844-5695, OCR.Denver@ed.gov.

Learn more at: https://equity.usu.edu/.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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