Utah State University

  • Staff Assistant-Duchesne County

    City Duchesne County
    Posted Date 1 month ago(1/10/2020 6:47 PM)
    Requisition ID
    # of Openings
    Job Locations
    Category (Portal Searching)
    Position Type
    Benefited Part-Time
    Job Classification
    Southern Region
    Advertised Salary
    Commensurate with experience, plus excellent benefits
  • Overview

    Duchesne County, USU Extension office in Duchesne is accepting applications for a Staff Assistant position. This position provides support to the Extension Agriculture Agent, FCS Agent, and 4-H Coordinators by overseeing the smooth, efficient operation of the USU Extension office in Duchesne County. Successful applicant will be expected to use discretion and have exemplary customer services skills to manage a wide range of administrative duties including resolving issues in a professional manner. This position is a 75% time benefited Staff Assistant position (approximately 30 hours/week). The position is contingent upon continuous funding from Duchesne County, need, and performance of duties.


    • Assist Extension faculty and staff with calendaring, filing, word processing and spreadsheets.
    • Prepare miscellaneous reports.
    • Maintain office files.
    • Monitor and maintain computers and software—coordinate with campus and County IT as needed.
    • Arrange logistics for special projects and events such as conferences, office activities, meetings, seminars, 4-H contests, and county fair.
    • Make travel and lodging arrangements.
    • Maintain and reconcile routine accounting records, monthly ledgers, budgets, financial reporting system reports, and county vouchers. Generate monthly budget reports, and tracking P-card expenses and County credit card expenses. Receive all incoming payments and make deposits as necessary.
    • Maintain and update 4-H enrollments using 4-H-online.
    • Maintain and update the County Fair entry program.
    • Invoice and bill Jr. Livestock buyers and make invoices for payment to Livestock exhibitors.
    • Manage copy machine and supplies.
    • Answer telephones; greet clientele and process mail.
    • Coordinate with other community partners to accomplish specialized tasks.
    • Compose weekly 4-H updates and email them out to 4-Hers, maintain 4-H Facebook page and post updates.
    • Other duties as assigned.


    Minimum Qualifications:

    • Requires two years office related education/experience; computer skills; knowledge of word processing programs - Proficiency in Word, Excel and Outlook required. May substitute education for post-secondary experience.
    • Productive worker with solid work ethic who exerts effort in successfully completing tasks.
    • Exceptional listener and communicator who effectively conveys information verbally and in writing.
    • Reliable and dependable, responsible contributor committed to excellence and success of Cooperative Extension mission.
    • Ability to effectively prioritize and juggle multiple projects in an open office environment.
    • Self-starter who takes initiative with minimal supervision.
    • Strong organizational skills.
    • Attention to detail.
    • Willingness to learn new skills or techniques.
    • Ability to work independently and without close supervision, and also able to coordinate projects with others.
    • Knowledge of social media platforms.
    • Ability to create flyers and posters to advertise programs.

    Preferred Qualifications:

    • Knowledge of USU Banner and policies.
    • Knowledge of 4-H.

    Required Documents

    Along with the online application, please attach:

    1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

    2. Cover Letter to be typed/pasted at the end of your application


    **Document size may not exceed 10 MB.**

    Advertised Salary

    Commensurate with experience, plus excellent benefits


    Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

    University Highlights

    Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


    A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


    The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


    USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).

    The following individuals have been designated to handle inquiries regarding USU’s non-discrimination policies: Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266; Title IX Coordinator Hilary Renshaw, hilary.renshaw@usu.edu, Old Main Rm. 161, 435-797-1266.

    For further information on the notice of non-discrimination, you may contact the U.S. Department of Education Office for Civil Rights, 303-844-5695, OCR.Denver@ed.gov.

    Learn more at: https://equity.usu.edu/.

    USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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