Utah State University

Assistant Youth Conference Coordinator

City Logan Campus
Posted Date 7 months ago(2/5/2020 12:10 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Customer Service/Support
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Business & Finance
Event Services
Advertised Salary
$9.25-10.50/hour based on experience


Position Summary – Temporary Summer Employment
The Assistant Youth Conference Coordinator works under the direction of the Conference Coordinator to provide logistical support for the summer youth conferences held on the USU campus. The position will facilitate youth conference events and work as a team member to facilitate all related program activities and special events.


The team will be facilitating over 40+ different events and approximately 5,000 participants on campus between May 15, 2020 and August 1, 2020. The Youth Conference Facilitator must use discretion and independent judgment as well as exceptional customer service in the performance of conference and event related activities. Must be able to perform tasks and work in a high paced environment. Majority of conferences are held on Thursday- Saturday. Team members will be required to work weekends and holidays when conference groups are on campus.


Event Services will arrange for the incumbent to attain required certifications including food handler's permit, USU golf cart permit, USU driver training, and CPR/First Aid certifications following the hiring process. A background check will be conducted on all finalists.


The job requires working evenings, including Friday evenings, and weekends.


Beginning Date: Wednesday, April 1, 2020
Ending Date: Friday, September 25, 2020


1. On-site Conference Facilitation Percentage of Time: 40%

Responsibilities include:

  • Conducting welcome and orientation sessions for the entire group and the chaperones;
  • Conducting the check-in and check-out process for the residence halls;
  • Monitoring all meal functions, swimming and gymnasium activities, and all other group activities;
  • Pre-inspection to ensure all meeting rooms and special event facilities are ready prior to group's arrival;
  • Conducting and participating in Aggie Games, which are a series of outdoor games including volleyball, frisbee, smash ball, water games, climbing wall, etc.;
  • Monitoring and participating in the group dance.
  • Troubleshooting AV issues that arise.

2. Office Duties Percentage of Time: 50%


Responsibilities include:

  • Overseeing the planning and onsite coordination of assigned youth conference groups;
  • Coordinating with USU vendors and local vendors for meals and services;
  • Preparing housing reports and memos to campus vendors;
  • Typing participant evaluation summaries and preparing final evaluation reports;
  • Data entry of participant information;
  • Preparation and maintenance of team supplies;
  • Processing final payments to vendors (ensuring payments are made on time);
  • Filing memos, receipts, invoices, and all other paperwork in program binder as instructed;
  • Preparing final financial reports.

3. Assist the team with other duties as assigned. Percentage of Time: 10%


Minimum Qualifications

  1. Exceptional customer service abilities and outgoing personality.
  2. Experience working in a team environment.
  3. Must be hard working, dependable, and prompt.
  4. Working skills with Microsoft Word and Excel programs.
  5. Ability to operate standard office equipment to include fax machine, copiers, computer data systems, and printers.
  6. Excellent oral, written, and interpersonal communication skills.
  7. Strong organizational and record keeping skills.
  8. Ability to work well in and remain pleasant in stressful situations.
  9. MUST be patient and positive, particularly while working with large groups in noisy conditions.

Preferred Qualifications

  1. Preference will be given to individuals who have experience working with youth ages 12-18.
  2. Two years office related experience.
  3. Knowledge of basic accounting practices and procedures.
  4. Strong clerical and record keeping skills desirable.

Assistance is available if you need help with the application/hiring process. Qualified women and minorities are encouraged to apply. The Immigration Reform and Control Act of 1986 require that work eligibility be documented for all new employees. Please be prepared to verify eligibility for employment if hired at the University. AA/EOE


To apply:
Candidates are required to include cover letter, resume and include names of three work-related references (more information below under "Required Documents").  Review of applications will start on February 18, 2020. We will contact you if we are interested in scheduling an interview.


Required Documents

Along with the online application, please attach:


1. Resume/CV to be uploaded at the beginning of your application in the candidate profile under “Resume/CV”

2. Three work-related references to be provided at the beginning of your application in the candidate profile

3. Cover letter to be typed/pasted at the end of your application


**Document size may not exceed 10 MB.**

Advertised Salary

$9.25-10.50/hour based on experience


This position requires moderate physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including moderate lifting (up to 50 pounds), walking, bending, stooping, kneeling, and squatting.  This position requires nearly continuous standing, repetitive hand motions, and reaching overhead.  Employees work outdoors and may be exposed to unusual elements including extreme temperatures, dust, fumes, smoke, unpleasant odors, and/or loud noises.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).

The following individuals have been designated to handle inquiries regarding USU’s non-discrimination policies: Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266; Title IX Coordinator Hilary Renshaw, hilary.renshaw@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information on the notice of non-discrimination, you may contact the U.S. Department of Education Office for Civil Rights, 303-844-5695, OCR.Denver@ed.gov.

Learn more at: https://equity.usu.edu/.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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