Utah State University

Business Assistant II

City Logan Campus
Posted Date 4 weeks ago(6/11/2020 4:47 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Business Services
Bus Svs-Education & Human Svs
Advertised Salary
Commensurate with education and experience, plus excellent benefits


A Business Assistant II is needed to support the USU STARS! GEAR UP program’s business needs.  We are looking for a highly organized individual with great customer service skills, who can work with limited supervision, to support the business aspects of the grant management. The successful candidate will manage grant budgets and the invoice process, support partners through regular communication and training, and ensure grant compliance with associated policies, procedures, and expectations under the supervision/guidance of the Business Manager and Program Director. The Business Assistant II will receive a competitive salary and the amazing benefits offered by Utah State University. 


Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) is a federally-funded program that was designed to help students prepare for and succeed in college. Housed in the USU’s School of Teacher Education and Leadership, USU STARS! runs four GEAR UP grants, serving over 12,000 students throughout the state of Utah. The positive work environment provides professional development opportunities, fast-paced programmatic and budget maintenance, and an opportunity to make a difference in the community.


This position is contingent upon funding.


  • Acts as a resource to school partners in invoice processing and match fulfillment. 
  • Develops and prepares monthly spend down and annual performance reports as needed. 
  • Coordinates with Project Director and Business Manager for the smooth operation of the program and administrative support staff. 
  • Ensures all business procedures are consistent with grant and university policies. 
  • Other duties as assigned. 


Minimum Qualifications

  • 4 years of directly-related financial or research administration work experience with increasing responsibilities; or Bachelor’s degree in Business Administration, Management, or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required. 
  • Competent in the use of computer programs including Excel (including expert experience with formulas and spreadsheets), Windows and other applications. 
  • Experienced in managing multiple responsibilities and deadlines. 
  • Proactive in resolving issues, setting up processes, and providing high-level customer service. 
  • Job offer contingent upon successfully passed background check. 

Preferred Qualifications

  • Experience in grant/research management. 
  • Working knowledge of Banner finance modules. 
  • Knowledge of USU financial policies. 
  • Knowledge of Uniform Guidance. 

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Contact information for three professional references to be provided at the beginning of your application in the Candidate Profile
  3. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with education and experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Emma Eccles Jones College of Education and Human Services graduate programs are ranked #1 in all of Utah and #26 in the nation according to the U.S. News and World Report. We are ranked 6th in the nation in total research dollars. Our college has placement rates at or above 94% for certified graduates seeking employment in special education, elementary education, speech-language pathology, audiology, and 18 secondary education fields.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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