Utah State University

Staff Assistant III

City Logan Campus
Posted Date 3 weeks ago(7/23/2020 11:31 AM)
Requisition ID
2020-2807
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
College
College of Engineering
Department
Biological Engineering
Advertised Salary
Commensurate with experience

Overview

The Staff Assistant III position is accountable for administrative support to the Department Head and coordinates graduate student actions from recruitment to graduation in the Biological Engineering (BE) department at Utah State University.

Responsibilities

Reporting and Supervisory Responsibilities:
The Staff Assistant III reports to the BE Department Head.  The Staff Assistant III may train and guide hourly and/or student employees in administrative support and/or graduate student actions.

  • Provides administrative support to the Department Head.
  • Coordinates and communicates graduate and undergraduate curricula. 
  • Coordinates the graduate program in concert with the Department Head and the School of Graduate Studies in all aspects.
  • Interacts regularly and productively with students, faculty, and staff in the BE department and across USU. 
  • Interacts regularly and productively with stakeholders of the BE department external to USU. 
  • Maintains a productive, collegial physical and electronic office environment.
  • Facilitates BE department business and operations. 
  • Serves as a liaison with other departments and constituencies in resolving issues.
  • Conducts day-to-day business of the department.  
  • Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and directors. 
  • May work independently to provide high-level administrative support to a large or complex program.
  • May provide non-business-related support for departmental programs and projects and miscellaneous job-related duties as assigned.
  • Other duties as assigned.

Qualifications

Minimum Qualifications:
Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor's degree is required. 

 

Fundamental Abilities:
Within the scope and complexity of each position's responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

  1. Communicating: Communicates effectively both verbally and in writing. 
  2. Problem solving: Analyzes information, evaluates results, selects the best solution, provides frequent updates, involves others as needed, carries through to completion, reports back.
  3. Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
  4. Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.
  5. Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
  6. Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
  7. Service Orientation: Actively seeks opportunities to help others.
  8. Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated or threatening. 

Core Characteristics:
As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

 

  1. Take initiative
  2. Maintain confidentiality.
  3. Be accountable.
  4. Behave ethically.
  5. Be honest and trustworthy.
  6. Demonstrate a strong work ethic.
  7. Be inquisitive.
  8. Be detail oriented.
  9. Be self-motivated.
  10. Efficiently manage multiple tasks.
  11. Be a team player.
  12. Be committed to improving USU.

 

Knowledge, Skills, and Abilities: 

  1. Dependable, accurate, recognizes emerging issues and resolves them with minimal supervision.
  2. Skilled with computer programs and related software.
  3. Skilled in critical thinking and creative problem solving.
  4. Forthcoming, timely and responsive about errors or gaps in performance and takes immediate steps as well as longer-term actions to resolve them completely
  5. Skilled with basic office equipment, including printers, copiers, and telephone systems.
  6. Well-organized and good personal hygiene.
  7. Ability to balance and prioritize in order to advance multiple simultaneous workflows.
  8. Strong verbal and written communication skills.
  9. Ability to handle sensitive and confidential business data and personal information.
  10. Ability to work well as part of a team and support department, college and university leadership. 
  11. Knowledge of University policies and procedures.
  12. Excellent customer service skills.

*Disclaimer*
This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile under "Resume/CV"

2. Cover Letter to be typed/pasted at the end of the application

3. Contact information for 2 references. Reference letters will be requested for the top candidates.

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The USU College of Engineering fosters a creative and inclusive learning environment where students and faculty are empowered with the knowledge and experience to become the leaders in engineering who will improve tomorrow's economy, environment and society.

 

The Biological Engineering Department involves students with hands-on experiences in laboratory and field projects to develop new bio-based products, technologies, and engineering services. Our students learn fundamental sciences with applications to biological systems, components, and devices. Our mission is to apply fundamental biological science and modern engineering analysis to create new knowledge and to translate that knowledge into novel applications.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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