Utah State University

Program Coordinator I

City Logan Campus
Posted Date 3 weeks ago(8/26/2020 3:24 PM)
Requisition ID
2020-2890
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Program Management & Support
Position Type
Benefited Full-Time
Job Classification
Exempt
College
Jon M Huntsman School of Business
Department
Data Analytics & Information System
Advertised Salary
Minimum $33,660/yr commensurate with experience, plus excellent benefits

Overview

The Data Analytics and Information Systems Department within the Jon M. Huntsman School of Business invites applications for a Program Coordinator I. This is a full-time twelve-month position. The primary responsibilities include supporting our Master’s programs in Management Information Systems (MMIS) and Data Analytics (MDATA) and our undergraduate programs, assisting administration, faculty, and students with scheduling, marketing and development, recruiting, department and program-related events, and website content and updates.

Responsibilities

Graduate Program Coordinator (GPC) – 50%

  • Advise students from varying backgrounds regarding information, procedures, and academic requirements for the MMIS and MDATA programs. Identify options for students to satisfy degree requirements and achieve their academic goals. Interpret and explain college and university policies and procedures. Evaluate and make recommendations on petitions and amendments to students’ programs of study. Monitor academic progress of students.
  • In collaboration with department administrators and faculty, organize informational events and present programmatic information to potential students. Venues may include information sessions, recruiting fairs, corporate outreach, etc., and may be held on or off campus.
  • Design and implement plans for orientations or other business events and present information to new or current students during those meetings.
  • Advise the department head and faculty graduate director regarding course scheduling. Analyze curricular needs of students and make recommendations for program changes to meet those needs.
  • Serve as the graduate program coordinator (GPC) and contact for the MMIS and MDATA programs with respect to all USU offices, including the USU Graduate School, and other educational institutions.
  • Work with the DAIS faculty graduate director and graduate committee to manage college and department financial aid for graduate students, including scholarships and assistantships.
  • Provide support for the DAIS faculty graduate director, and represent the director and department as requested.

 

Undergraduate Programs and Outreach – 20%

  • Help to plan and implement informational and recruiting events for current and potential undergraduate students. Provide administrative support for student clubs, including the AIS student chapter and the Analytics Consulting Center.
  • Develop and create programmatic reports, documents, and recruiting materials.
  • In collaboration with the department’s executive in residence, communicate with the department advisory board and assist in planning and implementing board meetings.
  • Track department alumni and facilitate alumni outreach.
  • Oversee the department website to ensure information is up-to-date.

 

Administrative Support – 30%

  • Help to manage course and room scheduling. Communicate with instructors regarding course material adoption, classroom preferences, grading, pedagogical tools and equipment, and other teaching-related logistics or needs.
  • Assist the department head in responding to requests from the college and other university offices. Track deadlines for promotion and tenure, nominations for recognition and awards, periodic reports, etc.
  • Work with HSB business services staff to ensure prompt onboarding and payment of new faculty, adjunct faculty, and student employees.
  • Supervise other staff assistants and student employees, as directed by the department head.
  • Manage purchases, inventory, and maintenance of office supplies, equipment, and facilities.
  • Office reception, as needed.
  • Other responsibilities, as assigned

Qualifications

Minimum Qualifications:

  • Bachelor’s degree OR at least four years of related experience OR a combination of education and experience
  • Strong interpersonal and customer relations skills.
  • Organizational, administrative, and project management skills, with a focus on details and on setting goals and executing within time frames.
  • Ability to communicate effectively both orally and in writing.
  • Excellent computer skills, including experience with Microsoft Office (especially Word and Excel) and Adobe.
  • Ability to work independently with minimal supervision.
  • Ability to work in a team setting.
  • Ability to maintain confidentiality and discretion.
  • Due to the nature of department programs, flexibility to work occasionally during evenings or weekends.

Preferred Qualifications:

  • Advising or program management experience
  • 8-10 years of prior experience in office management
  • Broad knowledge of academic programs, graduate program requirements, and student services.
  • Experience with administrative systems and software, including Banner and Salesforce.

Required Documents

Along with the online application, please attach:

 

1. Resume to be uploaded in the Candidate Profile

2. Contact information for three references in the Candidate Profile

3. Cover Letter to be typed/pasted at the end of the application

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $33,660/yr commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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