Utah State University

Degree Audit Specialist (Student Service Coordinator SR)

City Logan Campus
Posted Date 2 weeks ago(10/6/2020 5:10 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Student Programs & Services
Position Type
Benefited Full-Time
Job Classification
Academic & Instructional Services
Registrars Office
Advertised Salary
Commensurate with experience, plus excellent benefits


The Degree Audit Specialist assists in the resolution of degree audit system problems, issues, and in the preparation and delivery of system training for the university community. Under the direction of the University Registrar, the Degree Audit Specialist assists in all functions of the day-to-day support of the degree audit system (Degree Works) for the University.
The position is required to analyze university and degree requirements, provide problem analysis, and resolutions for end users. The position works closely with the University Catalog Editor to collaborate with academic departments, faculty, and staff to ensure accuracy of data requirements, content, and participates in the development and enhancement of on-line applications.


Duties and Responsibilities:

  • Assists in the resolution of degree audit issues for students, faculty and staff.
  • Assists in the planning, development, implementation, documentation, administration, and maintenance of Degree Works for the University.
  • Participates in testing and upgrades for the degree audit system.
  • Participates in the definition and maintenance of the database structure, and content for all of the academic requirements.
  • Provides technical and functional support to the University-wide community using the degree audit system.
  • Researches all academic program requirements to encode and maintain degree audit tables, and program requirements in the system.
  • Works with curriculum forms that have been submitted and approved to ensure the correct information is updated.
  • Prepares appropriate materials to promote the degree audit system to the University community.
  • Serves as a contact for the University statewide campuses using Degree Works.
    • Provides assistances with knowledge of the degree audit system.
    • Provides support if any problems arise.
  • Maintains current professional knowledge, participates in the evaluation of new technologies, and in the implementation of updated versions of Degree Works.
  • Works with the Catalog Editor to edit and maintain the online University catalog using Acalog (software) while adhering to University policies and procedures and ensuring degree requirements are consistent across various systems including Degree Works.
  • Works with the Catalog Editor and the Assistant Registrar to further establish the catalog as a useful and accessible tool for current students, prospective students, parents of prospective students, faculty, advisors, staff, and accrediting associations.
  • Communicates difficult decisions with campus partners while maintaining a positive working relationship.
  • Works with the Catalog Editor to train others on Curriculog processes and procedures.
  • Performs miscellaneous job-related duties as assigned.


Minimum Qualifications:

  • Bachelor's degree or equivalent work experience.
  • Ability to work independently and as a member of a team.
  • Excellent interpersonal and oral and written communication skills.
  • Experience learning new technologies.

Preferred Qualifications:

  • 2 years experience in higher education.
  • Experience in scribing for Degree Works.
  • Proficient with Ellucian Banner, Curriculog, Acalog.
  • Demonstrated project management experience.
  • Detail oriented.

Required Documents

Along with the online application, please attach:

1.  Resume to be uploaded in the Candidate Profile 

2.  Cover letter to be typed/pasted in a text box at the end of your application

3.  Answer the question "How a degree audit system can be mutually beneficial for students and the University Community?" to be typed/pasted in a text box labled 'Other Documents' at the end of your application


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Registrar's Office supports USU's mission of learning, discovery, and engagement by maintaining accurate records and ensuring compliance with curricular requirements. Registrar staff are able to track record and registration data and use it effectively to guide student registration practices and advising; help faculty understand implications of curricular decisions; help interpret and implement policy and suggest changes that better meet the intent of the educational philosophy of Utah State University. The Registrar's Office plays a strategic part of institutional efforts to manage enrollment. The Registrar's Office strives to maintain a supportive and engaging environment.


Our core values include: service, trust, integrity, collaboration, and compassion


Within the Registrar's Office, our teams include:
Tuition and Payment
Transfer Articulation
Leave of Absence
Academic Scheduling
Concurrent Enrollment
NCAA Academic Eligibility
University Catalog
Degree Audit

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.



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