Utah State University

Business Assistant

City Logan Campus
Posted Date 2 weeks ago(10/7/2020 7:01 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Business Services
Bus Svs-Business
Advertised Salary
Commensurate with experience, plus excellent benefits


The Business Assistant I or II will work in the College of Science Business Services Team/Mathematics and Statistics. The successful applicant will work closely with the Department of Mathematics and Statistics Head, Business Manager, faculty, staff, the College of Science Financial Officer, and Business Services team to provide accurate and timely financial reporting and transactions.


  • Submit EPAF requests through ServiceNow for all student employees and temporary lecturers.
  • Aggietime Manager.
  • Manage ServiceNow travel submissions.
    • Serve as liaison with faculty, staff, and students for travel submission.
  • Perform functions such as EPAF creation, travel management, Pcard reconciliation, EZ-Buy reimbursement.
  • Order office supplies for the department using EZ-Buy.
    • Keep office supply cabinet and workroom always stocked.
    • Keep cost to the department as low as possible.
  • Complete I9's for all new employees, and stay current with policies and procedures.
  • Department administration assistance.
  • Front desk reception for departmental visitors and walk-in students.
  • Process copy requests as well as maintain copier, printer, shredder, and schedule office equipment service calls as needed.
  • Compile the list of annual department awards for students and faculty.
    • Creates award certificates for the annual awards ceremony and purchase award gifts.
  • IDEA survey on-line evaluation system administrator.
  • Work with central scheduling to ensure classrooms for common departmental finals each semester, and coordinates proctors for test as needed or requested.
  • Assist with common finals as needed, and work with course supervisors to ensure the security, copying, and distribution of exams.
  • Coordinate weekly department seminar programs, including travel arrangements, maintain online schedule, refreshments, and set up.
  • AwardSpring Scholarship Administrator.
  • Attend AwardSpring administrator meetings held by the Scholarship office.
  • Answer student inquiries about our department's scholarships giving details on when, what, and how to apply for our departmental scholarships.
  • Complete Scholarship details in AwardSpring.
    • Help provide committee members with the information needed to award scholarships.
  • Collect donor thank you letters from AwardSpring and mail to donors.
  • Enter Scholarship awards into Service Now.
  • Verify that awardees follow individual scholarship criteria each semester via student transcripts.
    • Verify registration records prior to the awards for students are processed so that departmental scholarship criteria are met.
    • Communicates with scholarship recipients when issues with scholarship requirements arise.
  • Participate fully in team meetings and training at the college and university level.
  • Be a part of the solution when changes are initiated or required.
  • Performs miscellaneous job-related duties as assigned.


Minimum Qualifications:


Minimum Qualification for Business Assistant I - Two years of related work experience; or an associate degree/technical training in a related field is required.

Minimum Qualification for Business Assistant II - Four years of related work experience; or an associate degree/technical training plus two years of related work experience; or a bachelor’s degree in a business field is required.

  • Competent in the use of computer programs including Microsoft Office and other applications.
  • Friendly and service-oriented attitude with excellent customer service skills.
  • Highly professional while working productively and independently on progressively more complex projects/assignments.
  • Ability to work independently, anticipate needs, and voluntarily take appropriate action.
  • Detail-oriented.
  • Strong work ethic; commits to integrity and performs duties with diligence.
  • Ability to maintain confidentiality.

Preferred Qualifications:

  • USU experience.
  • Familiarity with USU travel, purchasing, p-card, and HR policies and procedures.
  • Experience with Banner and USU forms.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted in a text box at the end of application


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed