Utah State University

Assistant Director of Facility Operations and Risk Management (Manager II)

City Logan Campus
Posted Date 2 weeks ago(10/9/2020 3:38 PM)
Requisition ID
2020-3031
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Student Programs & Services
Position Type
Benefited Full-Time
Job Classification
Exempt
College
Student Affairs
Department
Campus Recreation
Advertised Salary
minimum of $45,300 plus excellent benefits

Overview

The Department of Campus Recreation within the Division of Student Affairs at Utah State University seeks a positive, collaborative, and dynamic individual to join our team as our Assistant Director of Facilities Operations and Risk Management. Reporting directly to the Director of Campus Recreation, the Assistant Director of Facility Operations and Risk Management is responsible for the development, coordination, implementation, and daily operations of all aspects of the 6 facilities of Utah State University Campus Recreation; Aggie Recreation Center, HPER Pools, Tennis Courts, George Nelson Fieldhouse, North Field and Aggie Legacy Fields.

This individual will be a key team member of the Campus Recreation Department, which provides aquatic programs, club sports, fitness/wellness, intramurals, outdoor recreation, special events, extramurals, and collaborative programs.

Responsibilities

Program Management:

  • Responsible for the administration, implementation leadership, and supervision of the Campus Recreation Facilities; Aggie Recreation Center, HPER Pools, Tennis Courts, George Nelson Fieldhouse, North Field and Aggie Legacy Fields.
  • Oversee the development and implementation of the operational policies, procedures, and standardized facility practices.
  • Responsible for the monthly and annual inspection of various activity areas within Campus Recreation facilities.
    • These inspections are focused on risk management issues as well as cleanliness and upkeep of University assets.
    • Inspections should include but not limited to lighting, flooring, physical structures, air quality, finishes as well as the overall facility environment.
  • Coordinate with the Coordinator of Facility Operations to ensure all professional staff and student staff are properly trained to safely handle and use custodial equipment, cleaning chemicals, and maintenance equipment.
  • Manage and monitor professional and student employee safety certifications and workplace training requirements.
    • This includes First-Aid, AED, CPR as well as Sexual Harassment, Active Shooter, Bloodborne Pathogens, etc.
  • Serve as the liaison and coordinate directly with the USU Facilities Department to maintain and repair University assets.
    • Initiate and monitor Facility maintenance and cleaning requests for all indoor and outdoor Campus Recreation facilities and departmental assets.
  • Contributes to the success of Campus Recreation by assisting with programs in other areas of the Department such as aquatics, club sports, fitness and wellness, intramural sports, open recreation and outdoor programs as needed.
  • Manage the oversight and implementation of the set-up, take down, and clean up for special events including summer camp programs, special events / concerts, and other facility requests.
  • Communicates with various end users, inside and outside the University, regarding event preparation and implementation.
  • Ensures all University recreation facilities operate within required risk management policies and procedures through continuous supervision, training, and implementation of standardized facility safety practices.
  • Performs routine risk management assessments and facility safety audits.
  • Supervise the routine and preventative maintenance, daily cleaning, and project cleaning of Campus Recreation facilities including the Aggie Recreation Center, Aggie Legacy Fields, and the George Nelson Fieldhouse.
  • Administrator for all software programs utilized by the department; i.e. Connect2, Fusion, When to Work, and Fitness EMS.
  • Department liaison for all equipment and service providers.
  • Collaborate on all major and minor capital improvement projects with USU Facilities for Campus Recreation Facilities.
    • This includes defining the scope of work, developing timelines, coordinating project schedules to minimize impact on programmatic activities, and ensuring the quality of work is completed to project specifications.
  • Responsible for inventory and maintaining all facility equipment.

Personnel Management:

  • Responsible for the recruitment, hiring, training, and evaluation of one Coordinator of Facility Operations, one Coordinator of Aquatics and Safety, one Facility Operations Manager with indirect supervision of three full-time maintenance team leads.
  • Responsible for assisting full-time staff in hiring, training, scheduling, mentoring, and evaluating Graduate Assistants, facility student employees, and support staff.

Budget Management:

  • Research, develop, monitor, and adhere to the overall operation and maintenance budget.
  • Coordinate purchasing efforts to maintain appropriate facility and operations equipment, supplies, and/or inventory following departmental and university procurement procedures.
  • Collaborate with Director to assess the facility operations budget by collecting and analyzing budgetary data, identifying trends, projecting expenses, and providing recommendations to create operational efficiencies.
  • Compile, prepare, and maintain records for all programs of responsibility such as budget, participation numbers, injuries, and incident reports.

Research & Assessment:

  • Evaluate all facility operation and equipment purchases to determine overall effectiveness and satisfaction to decide on possible changes as deemed appropriate.
  • Assist in the development and implementation of the overall Campus Recreation research and assessment agenda to include development of student and program learning outcomes.
  • Assist with the community outreach programming and services to ensure we are meeting the needs of regional community.

Other:

  • Prepare written communications such as monthly reports, annual reports, participation statistics, etc.
  • Actively participate on a variety of Aggie Recreation Center, Campus Recreation University, and national association committees as assigned.
  • Work evening and weekends when necessary regarding department wide special events.
  • This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Qualifications

Minimum Qualifications:

  • Equivalent to graduation from a four-year College or University preferably with a Major in Sports Management, Recreation Administration, Physical Education, Kinesiology/exercise Science, Business Administration, or a related field.
  • Equivalent of four years full-time, professional level experience managing and developing facility operations and/or recreational programs or other community recreational programs during which time the applicant has acquired and demonstrated the ability to perform the essential duties of the position.

Preferred Qualifications:

  • Master's degree in related field.
  • Four or more years of professional experience managing recreational facilities in a collegiate recreation setting.
  • Standard Red Cross First Aid, CPR, AED and/or instructor certification
  • Active involvement in NIRSA – Leaders in Collegiate Recreation.

Knowledge, Skills and Abilities:

  • Administration, personnel & organizational management, budgeting, computer hardware/software operation, principles of superior customer service, and effective marketing.
  • Interpret and apply University, Aggie Recreation Center, Campus Recreation, and USU rules, regulations, policies and procedures.
  • Establish programmatic goals, facilitate change, and implement innovative programs and services.
  • Oversee the work of others.
  • Coordinate the timely completion of multiple tasks.
  • Work independently under general supervision.
  • Work as a part of a team to reach set goals.
  • Communicate effectively both verbally and in writing.
  • Generate and follow verbal and written instructions.
  • Provide excellent customer service.
  • Adapt to changes in the work environment.
  • Work effectively in a multicultural environment.
  • Establish and maintain effective working relationships with others.
  • Work varying hours including early mornings, late evenings, and weekends.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted in a text box at the end of your application 

 

**Document size may not exceed 10 MB.**

Advertised Salary

minimum of $45,300 plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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