Utah State University

Business Manager I

City Logan Campus
Posted Date 5 days ago(10/15/2020 12:57 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Business Services
Bus Svs-Engineering
Advertised Salary
Commensurate based on experience, with excellent benefits


Applicants for this Business Manager I position will manage and coordinate the business operations for the Mechanical & Aerospace Engineering (MAE) Department. Applicants will oversee activities such as budget preparation and control, human resources administration, accounts payable, accounts receivable, contract and grant accounting, cashiering, and/or auxiliary enterprises.

The Business Manager I will report to the Financial Officer for the College of Engineering and work closely with the department head of MAE.  This classification may train and guide other business services staff.


Typical Functions:

  • Functions as a primary resource and business consultant to the Department Head, faculty, staff, and students in the assigned area.
  • Oversees and manages daily activities and transactions within assigned area, including p-card, financial banner, travel, and personnel functions.
  • Coordinates financial aspects of proposals, contracts, grants, etc.
  • Assists staff in administering proposals to ensure compliance with federal, state, and University policies.
  • Performs functions such as budget preparation, budget reconciliation, EPAF creation, data management, and fiscal information support.
  • Ensures payroll is properly recorded and processed.
  • Develops and maintains databases.
  • May train, guide, and mentor business services staff, as assigned.
  • Maintains annual budgets using proper accounting/budgeting methods and retains records of financial figures for comparison with estimated budget.
  • Coordinates, designs, and implements financial/management systems.
  • Processes graduate assistantships, tuition awards, scholarships, graduate insurance, RC/AIS funding, and administration.
  • Communicates and coordinates with other colleges and departments within and outside USU regarding financial matters.
  • Reconciles and reviews financial statements to ensure accuracy.
  • Assist the department head in maintaining and growing financial health and wealth of the department.
  • Communicate and interpret the business and budgetary policies, procedures, rules, and regulations from the university, college, and department.
  • Performs miscellaneous job-related duties as assigned.

 Knowledge, Skills, and Abilities:

  • Knowledge of finance enterprise systems and software.
  • Computer skills, including Excel and Windows.
  • Knowledge of management reporting systems.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Knowledge of procedures used in the financial field.
  • Ability to train and lead staff.
  • Problem solving and critical thinking skills.
  • Knowledge of contracting processes and associated local, state, federal, and other regulations.
  • Ability to develop and maintain record-keeping systems and procedures.
  • Skilled in budget preparation and fiscal management.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Knowledge of current business issues and trends.

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

  • Communicating: Communicates effectively both verbally and in writing.
  • Problem Solving: Analyzes information and evaluates results to select the best solution and solve problems.
  • Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
  • Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.
  • Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
  • Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
  • Service Orientation: Actively seeks opportunities to help others.
  • Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated.

Core Characteristics:

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

  • Take initiative and be proactive.
  • Maintain confidentiality.
  • Be accountable.
  • Behave ethically.
  • Be honest and trustworthy.
  • Demonstrate a strong work ethic.
  • Be inquisitive.
  • Be detail oriented.
  • Be self-motivated.
  • Efficiently manage multiple tasks.
  • Be a team player.
  • Be committed to improving USU.


Minimum Qualifications:

  • Bachelor’s degree in a business field or an equivalent combination of education plus experience is required.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate based on experience, with excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.



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