Utah State University

Staff Assistant III

City Salt Lake County
Posted Date 6 days ago(10/14/2020 6:11 PM)
Requisition ID
2020-3041
# of Openings
1
Job Locations
US-UT
Category (Portal Searching)
Other
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
College
Extension
Department
Northern Region
Advertised Salary
Commensurate with experience plus excellent benefits

Overview

USU Extension in Salt Lake County is seeking a creative and positive person to work as a Staff Assistant III to assist Extension Home and Community Department faculty. Applicants should be able to work well independently and in a team. 

Hours will be Monday-Friday 8am to 5pm in the USU Extension Office in Salt Lake City. Some evening and weekend work may be necessary. This is a full-time benefited position. 

Responsibilities

  • Assume standard office duties, including word processing, copying, faxing, scanning, editing, mailing, phone reception, email, taking meeting minutes, and spreadsheets.
  • Assist USU Extension home and community department faculty in the organization of programs.
  • Develop materials to promote supported community out-reach programming including assisting faculty in the development of PowerPoint presentations and other educational materials; mailing, flyers, brochures, banners, and postcards.
  • Keep website, event pages, and social media up-to-date and accurate, and advertising classes and programs.
  • Work cooperatively with USU Extension home and community faculty and other USU staff on a variety of programming needs, including personal finances, housing, nutrition, HEART team initiatives, family well-being and food preservation programs.
  • Willing to work both independently and in a team, and will have some remote work responsibilities.
  • Assist with reports and paperwork related to home and community programming, including the Create Better Health (SNAP-Ed) Nutrition Program, Homebuyer education, and other grants and grant requirements, by maintaining and organizing budgets, travel paperwork, purchasing and other required reporting and program evaluations.
  • Creative ideas are encouraged to continuously improve programming.
  • Handle communication with participants of home and community programming through mail, flyers, advertisements, letter, email, phone calls and website.
  • Maintain class registration through phone and website; create, organize and maintain class rosters.
  • Assist county director home and community faculty as needed.
  • Assist with front desk, phone reception, cash machine and other duties as needed.

Qualifications

Minimum Qualifications:

  • Four years of office related experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree.

  • Self-motivated and able to accomplish a variety of tasks without direct supervision and able to adhere to deadlines.
  • Demonstrate professional work manner and ethic.
  • Demonstrate effective communication skills, both written and oral.
  • Demonstrate strong organizational skills and ability to pay attention to detail.
  • Excellent computer skills and proficient knowledge of a variety of Microsoft programs such as word, excel, and other basic computer operations.
  • Must display exceptional human relation skills and be able to pleasantly interact with a variety of individuals.
  • Must be able to work effectively with supervisors, clientele, co-workers, volunteers and professionals.
  • Some flexibility in work schedule required for occasional evening and Saturday programs.
  • The selected candidate will be required to pass a background check, in connection to assisting with youth programs.
  • Skills in using social media, including, but not limited to Facebook, Twitter, Instagram, and Pinterest.

Preferred Qualifications:

  • Bachelor's degree and four years of work experience as an administrative assistant.
  • Motivated individual with a creative thought process.
  • Strong attention to detail and good eye for aesthetic work.
  • Experience in data management.
  • Strong editing skills.
  • Excellent budget tracking skills.
  • Background in family and consumer sciences or related field.
  • Knowledge of cooperative extension services.
  • Ability to speak, understand, and write in Spanish.
  • Experience using design programs, such as Canva, Adobe InDesign or others.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile

2. Contact information for Three Professional Reference

3. Cover Letter to be typed/pasted into a text box at the end of the application

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visithttps://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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