Utah State University

Staff Assistant II

City Davis County
Posted Date 1 month ago(11/5/2020 1:24 PM)
Requisition ID
2020-3115
# of Openings
1
Job Locations
US-UT
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
College
College of Agriculture & Applied Sc
Department
Nutrition Dietetics & Food Sciences
Advertised Salary
Minimum $25,000. Commensurate with experience, plus excellent benefits

Overview

The Staff Assistant II provides clerical support for the Expanded Food and Nutrition Education Program (EFNEP) and the Health Extension: Advocacy, Research, and Teaching (HEART) Initiative.

The successful applicant will be housed in the Davis County Extension Office in Kaysville.

As part of the selection process, candidates may be asked to participate in a computer skills assessment.

Responsibilities

EFNEP:

  • Data entry for all aspects of the federal web-based Nutrition Education Evaluation and Reporting System (WebNEERS).
  • Collect monthly reports from EFNEP staff and review for accuracy.
  • Maintain office files and equipment in all EFNEP county locations.
  • Clerical support, assist EFNEP staff, distribute supplies, and respond to office visits and telephone calls.
  • Prepare documents using word processing or spreadsheet software to organize and track data for EFNEP projects.
  • Compile statistics for EFNEP WebNEERS annual report, monthly reports, and other reports as requested by supervisor.
  • Secretarial office duties and other assignments as requested by supervisors.

HEART:

  • Submit travel reports for HEART faculty.
  • Track HEART program budgets.
  • Compile data for annual HEART reports.
  • Oversee data entry and HEART program spreadsheets.
  • Assist with program scheduling and outreach.
    • Attend events to represent the HEART Initiative when needed.
  • Provide support for data evaluation of program impacts and outcomes.
  • Manage and coordinate monthly HEART newsletter.
  • Create and post content on all HEART social media platforms.
  • Attend monthly HEART team meetings.
  • Develop marketing, both online and print materials.
  • Secretarial office duties and other assignments as requested by supervisors.

Qualifications

Minimum Qualifications:

  • Two years of full-time office related experience or Associates Degree or related certification.
  • Experience with office equipment such as phone systems, fax and copy machines.
  • Maintain cultural sensitivity in interacting with staff.

Preferred Qualifications:

  • Second language helpful, Spanish preferred.
  • Familiar with USU Policies and Procedures.

Knowledge, Skills, Abilities:

  • Ability to learn web-based EFNEP Nutrition Education Evaluation and Reporting System (WebNEERS).
  • Skilled in website management, content creation, digital media marketing, etc.
  • Accurate keyboarding and data entry skills.
  • Excellent organization and time-management skills, with attention to detail and accuracy.
  • Ability to maintain a high degree of confidentiality, sensitivity and discretion.
  • Strong computer and technical skills, including proficiency in Microsoft Office Applications and other computer programs.
  • Knowledge and experience with email, internet usage, and graphic applications.
  • Ability to work independently and with others in a team environment.
  • Ability to take direction and complete assigned projects/responsibilities in the time allotted.
  • Ability to communicate effectively and professionally, both in written and oral communication.

 

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of application

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $25,000. Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,800 students (24,660 undergraduates and 3,140 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 165 undergraduate majors, 138 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

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