Utah State University

Program Assistant III - Honors Program

City Logan Campus
Posted Date 2 weeks ago(11/20/2020 6:32 PM)
Requisition ID
2020-3158
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
College
Provost
Department
Honors Program
Advertised Salary
Minimum $36,000 plus excellent benefits

Overview

The University Honors Program seeks an experienced and highly professional Program Assistant III to work with students, faculty, administrators, staff, alumni, and other stakeholders in a team-based environment. The primary functions of the position are office management, programmatic support and management of part-time/student employees, event planning and execution, public relations and communications, and administrative and staff support (including administrative assistance for the Executive Director).

The program seeks a detail-oriented, efficient, and articulate assistant capable of both independent and collaborative work and skilled in professional writing and communication, calendar and meeting coordination, event planning, database and records management, and maintenance of the Honors Program’s website and marketing presence. This individual must balance careful attention to daily operational details with sustained engagement in long-term initiatives, with the expectation of excellence in both areas.

Responsibilities

  • Oversee and coordinate the Executive Director’s calendar and provide project and logistical support to all members of the Honors team in a timely, efficient manner, including proactive efforts to improve efficiency of programmatic services, and develop processes to streamline workflow and office procedures.
  • Support Honors student recruitment and orientation by organizing training, and staffing local recruiting events with student ambassadors, coordinating with the Academic Advisor and Executive Director to create and deliver effective recruiting materials, and assisting with Honors orientation and Connections events.
  • Enhance Honors student's experience by organizing student events and cohort-building activities, administering student benefits (printing money, funding, scholarships, early registration), working independently, and guiding student workers effectively to ensure that basic operations and office processes continue seamlessly in the absence of Executive Director, Program Coordinator, and/or Academic Advisor.
  • Organize Honors admissions and themed-housing processes by tracking incoming applications, assembling files for committee review, compiling evaluations, managing notification correspondence, and coordinating with USU Housing and Residence Life to help fill Honors House in the Living and Learning Community on campus with admitted Honor students.
  • Maintain accurate student, alumni, and faculty databases, contact lists, and records, sharing and coordinating that information, as appropriate, with faculty (documentation for promotion and tenure) and on- and off-campus partners.
  • Create a professional office environment with regular dependable hours, and ensure positive public relations by welcoming and assisting visitors and callers, responding promptly and professionally to incoming communications, and drafting high-quality professional correspondence to various audiences.
  • Produce, design, and/or update written and graphic program publications, such as recruiting materials, invitations, programs, flyers, PowerPoint presentations, weekly/annual newsletters, program announcements, and blog posts.
  • Update, create some content for, and maintain Honors website and social media accounts.
  • Plan and organize all program events, including scheduling, catering, room or virtual reservations and preparation, publicity and invitations/reminders, technical support, photography or documentation, and coordination with students, faculty, staff, partners, and community members involved with events.
  • Perform various office duties, including inventory and management of consumable office supplies and Honors-branded swag/medallions, durable equipment (copier/printer, digital signage, technology), facilities (office, classroom, conference room), records (data entry and electronic filing), and other job-related duties, as assigned.

Qualifications

Minimum Qualifications:

  • Four years of office-related experience; or an associate degree/technical training plus two years of office-related experience; or a bachelor’s degree plus one year of office-related experience.

Required Knowledge, Skills and Abilities:

  • Demonstrable knowledge of technology and computer hardware and software, which must include proficiency in all Microsoft Office applications and at least one graphics/design application.
  • Skill in interpersonal and written communication, with the ability to create, compose, and edit professional written materials.
  • Skill in basic website design and maintenance.
  • Skill in critical thinking and creative problem solving.
  • Ability to organize and balance multiple projects and to meet deadlines with outstanding attention to detail.
  • Ability to take initiative, work without close supervision, and collaborate as part of a productive team.
  • Ability to handle sensitive and confidential business data and personal information and to demonstrate cultural sensitivity in interacting with all students, faculty, guests, and dignitaries.
  • Ability to make routine decisions with sound judgment and to supervise student employees.
  • Ability to coordinate and organize meetings and/or special events.
  • Ability to operate and maintain basic office equipment (printers, copiers, and telephone systems) and manage supplies, equipment, and/or services ordering and inventory control.

Preferred Knowledge, Skills, and Abilities:

  • Advanced skill with Microsoft Office applications and graphic design software.
  • Knowledge of communication principles, media, and marketing techniques.
  • Experience working in higher education, preferably with high-ability students.
  • Knowledge of USU’s Banner and Canvas systems.
  • Knowledge of USU and University Honors Program policies and procedures.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded in the Candidate Profile
  2. Cover Letter to be typed/pasted in a text box at the end of application

Please do not attach cover letter in the Candidate Profile; you will be instructed to copy and paste this later on in the application. 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $36,000 plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Honors Program is a reporting unit to the Office of the Executive Vice President and Provost.  For more information, please visit http://honors.usu.edu.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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