Utah State University

Design Production Coordinator (Coordinator III)

City Logan Campus
Posted Date 3 months ago(7/13/2021 7:28 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Marketing & PR
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
Marketing & Communications
University Marketing & Communications
Advertised Salary
Commensurate with experience plus excellent benefits


This is an hourly full-time, two-year temporary position working under the direction of the University Marketing and Communications (UMAC) Art Director. Its primary responsibility is to support the UMAC design team by taking their creative work into production and managing the team's digital assets. The ideal candidate will have an excellent Adobe Creative Cloud working skill set, and a willingness to become technically expert within Illustrator, InDesign, Photoshop, Acrobat, and Lightroom. The candidate will also have a comprehensive understanding of visual communication principles, as well as a basic understanding of marketing and advertising design.

As Design Production Coordinator you will:

- Spearhead the production components of all materials created by the UMAC design team.

- Ensure all digital files are properly prepared and archived.

- Be a creative leader within UMAC, i.e., offering solutions to digital asset management, as well as creative and production processes.


Daily activities/projects include, but are not limited to:

  • Assisting with standardization of technical design operations. Examples of this include creating building blocks within UMAC's workflow management system and helping establish technical design processes.
  • Organizing and maintaining digital asset archives. 
  • Printing large-format marketing collateral in house and with licensed vendors; managing and ordering print supplies, as well as maintaining large-format Epson printer.
  • Building out design templates, audit, and convert files to make them consistent and American Disabilities Act (ADA) accessible.
  • Preparing print files for production, troubleshooting and fixing them as needed.
  • Managing and coordinating UMAC's design/creative awards entries throughout the year. 
  • Updating and managing the UMAC marketing team's website presence using the OU Campus content management system. 
  • Assisting the UMAC photographer with image editing on an as needed basis.
  • Managing and completing assigned projects with minimal supervision while meeting deadlines.
  • Accepting other production responsibilities as requested.


Minimum Qualifications


- Bachelor's degree in graphic design or related field and/or equivalent production experience.

- Experience in advertising and marketing design.

- Must be fluent with Adobe Creative Cloud.

- Must possess a comprehensive understanding of printing and pre-press requirements for preparing artwork for production.

- Must have flexible work schedule for projects that go beyond 8-5.

- Must be technical, detailed oriented and have excellent design and communication skills.

- Certifications in Adobe Creative Cloud are a plus.


Knowledge, Skills, and Abilities

  1. Skilled in the use of computers.
  2. Ability to create, compose, and edit written materials.
  3. Skilled at records maintenance.
  4. Knowledge of supplies, equipment, and/or services ordering and inventory control.
  5. Database management skills.
  6. Knowledge of office management principles and procedures.
  7. Ability to foster effective working relationships within a team environment.
  8. Ability to make administrative/procedural decisions and judgments.
  9. Ability to coordinate and organize meetings and/or special events.
  10. Knowledge of communication principles, media, and marketing techniques.
  11. Knowledge of University policies and procedures.
  12. Field specific knowledge, skills, and abilities as described in recruitment notice.

Required Documents

Along with the online application, please attach:

1) Resume to be uploaded in the Candidate Profile
2) Cover Letter that describes your qualifications related to the position to be typed/pasted into a text box at the end of the application


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience plus excellent benefits


Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees nearly continuously sit and often use repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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