Utah State University

Academic Advisor

City Logan Campus
Posted Date 2 months ago(9/4/2021 6:19 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
College of Engineering
Advertised Salary
Commensurate based on experience, plus excellent benefits


The College of Engineering Advising Center (COE) is seeking to hire an academic advisor to assist students in the development of academic plans and class schedules as well as assess academic level, attend to student academic inquiries, assist in the resolution of individual academic problems, and advise on academic program changes. The advisor also prepares students’ graduation applications for the Dean’s approval and assists students in semester-by-semester planning in preparation for declaring a major. The Academic Advisor reports to the Associate Dean. This classification may supervise student employees.


Advising (90%)

  • Provide advising services in person, by phone, or by email.
  • Provide accurate information related to curriculum, graduation requirements and university policies and procedures.
  • Maintain and update student files and track student progress toward stated major, graduation and other educational goals utilizing electronic systems.
  • Utilizing software such as DegreeWorks, Argos, Banner and Microsoft Office Suite for student advising.
  • Provide information and strategies to utilize available campus resources and services.
  • Maintain confidentiality.
  • Assist students in making responsible and informed decisions impacting academic progress.
  • Encourage and guide students as they define and develop realistic goals.
  • Help students to understand the expected standards of achievement and likelihood of success in areas of study as well as provide them information about alternatives, limitations and possible consequences of academic decisions.
  • Identify academically at-risk students and connect those students with appropriate resources to facilitate student success.
  • Maintain records and documentation of advising interactions.
  • Learn and stay current on the academic policies and rules of the departments in the College of Engineering and the courses required outside of the College of Engineering
  • Assist in other advising areas as needed.

Operational Duties (10%)

  • Attend and participate in all training meetings and conferences for advisors and student service personnel as scheduled.
  • Assist in administrative tasks such as helping to host COE activities, (Orientation, graduation, etc.).


Minimum Qualifications:

Bachelor’s degree from an accredited university is required.


Preferred Qualifications:

  • Broad knowledge of USU’s academic programs, general education requirements, graduation requirements and student services.
  • Positive experience advising students at a university or in student services.
  • Understanding and experience with engineering or science curricula and careers.
  • Master’s degree in a related field.

Knowledge and Skills:

  • Verbal and written communication skills and effective public speaking skills including ability to communicate with individuals as well as groups.
  • Ability to work in a fast paced environment with multiple demands and changing needs.
  • Ability to work collaboratively within a team environment.
  • Ability to work with students in 1:1 or group advising settings.
  • Ability to learn and stay current of complex program requirements, policies and procedures.
  • Ability to work with diverse student backgrounds.
  • Knowledge of and proficiency in a variety of current and emerging technology platforms.

Fundamental Abilities:

  • Communicating: Communicates effectively both verbally and in writing.
  • Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.
  • Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
  • Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.
  • Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
  • Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
  • Service Orientation: Actively seeks opportunities to help others.
  • Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated.

Required Documents

Along with the online application, please attach:

1. A detailed resume uploaded into the candidate profile that includes the following;


a) name of any post high school degrees

b) grade-point average

c) the institution where the degree was earned


2. A cover letter that includes descriptions of the applicant’s experiences and accomplishments that demonstrate their proficiency in the fundamental abilities, knowledge and skills as listed. The cover letter should also address any experience or accomplishments that demonstrate the preferred qualifications. The cover letter will need to be typed/pasted at the end of the application process.


3. Name and contacts of at least 3 professional references.


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate based on experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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