Utah State University

Family Housing Resident Assistant

City Logan Campus
Posted Date 2 months ago(9/9/2021 10:40 AM)
Requisition ID
2021-4156
# of Openings
4
Job Locations
US-UT-Logan
Category (Portal Searching)
Student Programs & Services
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Non-Benefited
Percent of Time or Hours per Week
15-20 hours per week
College
Student Affairs
Department
Residence Life
Advertised Salary
on-campus housing rent credit plus monthly stipend options

Overview

The Family Resident Assistant (RA) is a full-time student single parent or spouse team (of which at least one spouse is a full-time student) who lives among, and interacts with, their peers in FHC. The RA is a member of the Residence Life Staff and actively participates in the development of a comprehensive Residence Life program. The RA is appointed for a specific contract year. Individuals should not apply for or accept a position if they cannot commit to the entire or remaining contract year (RAs should only give notice to leave at the end of each semester or summer). Reappointment is contingent upon successful job performance, requisite academic progress, favorable supervisory review by applicable professional staff, and the on-going needs of the overall Housing system.

 

The RA position, due to its live-in nature, requires willingness to be called into service at any time of the day or night in order to meet residents' needs as they arise. The RA will function as a peer resource, mentor, and advisor to residents. Therefore, availability, consistency, and interpersonal skills are of the utmost importance.

 

The RA is expected to serve as a role model and abide by all University and Housing policies. Furthermore, the RA is expected to adopt the goals of maintaining a safe, secure and comfortable living/learning environment. As a role model and a programmer, the RA is further fulfilling the University's mission for education and service. The RA is expected to maintain high academic standards and continuing full-time student status.

 

For more information please see the Job Description posted on http://usu.edu/housing/apply

All applicants must complete the application form found at https://forms.gle/HgT2oyi4UnsxPqa38.

Responsibilities

AVAILABILITY: The RA position is considered a part-time student position that requires 20 hours per week. Some weeks may require more time and others may require less time. RAs must be available several times throughout the year to participate in mandatory training sessions and on a weekly basis to attend regular staff meetings. They must also be readily available to their residents on a day to day basis. General availability expectations include but are not limited to the following:

  • Be visible, available and approachable to residents; ie This means being in one's room/apartment on a daily and regular basis (several hours per day not including sleeping time).
  • Post availability hours for residents to see. Submit copies to supervisor(s).
  • Maintain significant personal contact with all residents in their living area by visiting each room/apartment regularly.
  • Extra time, effort and commitment is required during openings/closings, vacations/breaks and other peak times.
  • Attend all required and scheduled staff meetings, training sessions, retreats and in-services.
  • Actively support and participate in Housing-wide recruitment and selection activities as requested.
  • Work office and on-call duties as scheduled, including weekdays and weekends. Be available in the community at least two weekends per month, and other times as requested or scheduled.
  • Notify his/her supervisor when gone overnight.
  • The University must be considered as the principle employer. Second jobs, odd jobs or part-time work are permissible only so long as they do not interfere with time, availability, and the efficiency of the RA. It is suggested that 10 hours per week is a reasonable guideline. Second jobs at the University may not exceed 9 hours per week.

COMMUNITY DEVELOPMENT: Each RA is responsible for building a strong, healthy, and interactive community in his or her area. Community building requires availability, policy enforcement, programming, and mutual sharing of information. 

  • Weekly Logs: Weekly logs are a way for RAs to document community development in their area. They should be thorough, professional, and on-time.
  • Availability Hours: Each RA must post and observe a minimum of two and a half availability hours each week. During these hours you should be in your apartment reaching out to residents via phone, email, text, Facebook, etc. or visiting within your area.
  • Community Walk-Through: Each RA must spend a minimum of two and a half hours each week, split between two and seven days, in his or her area interacting with residents.
  • Resident Communication: Blog Posts, Social Media Posts and fliers.
  • Resident Recognition: Submit 3 "Of the Months" (OTMs) and 1 Aggies Think, Care, Act nominations per semester.
  • New Resident Orientations (NROs): RAs are responsible for visiting new residents and providing them with information regarding housing resources and policies.
  • Actively Support Aggies Think, Care, Act Initiatives: Support Housing and University initiatives under the Aggies Think, Care, Act program by actively advertising, providing assistance, and volunteering to work at booths when needed.

POLICY ENFORCEMENT: Each RA is responsible for setting and maintaining standards of comfort, responsibility, and safety in his or her area. The minimum standards are set by the Residence Life Handbook which all staff members should read. It is important that staff members abide by all policies in order to role-model appropriate behavior for residents. A copy of the Residence Life Handbook is available online at https://www.usu.edu/housing/contracts-rules-policies.

  • Area Walk-Through: Each RA is responsible for walking through his or her area once a week. The RA should note any facilities/grounds concerns in addition to observable policy violations by residents. The RA should pick up litter where appropriate, remove old fliers, and make sure stairwells, porches, balconies, and the grounds next to gas meters are clear of debris.
  • Incident Reports: RAs are responsible for completing incident reports as needed. Incident reports are used to document policy violations along with incidents involving the police, fire department, or other emergency personnel. Incident Reports are due within 24 hours of the incident.
  • On-Call: RAs are responsible for taking the emergency on-call phone for a week at a time according to a rotating schedule. The on-call week runs from Monday at 8pm to Monday at 10am.
  • Residents must be within 15 minutes of Family Housing Communities (FHC) while carrying the on-call phone.
  • Responsible Reporters: All Housing and University staff members are Responsible Reporters for Title IX concerns and must contact the USU Title IX Coordinator about disclosures of any form of sexual harassment, sexual assault, intimate partner violence, domestic violence, and stalking. Staff must report within 24 hours of becoming aware of information regarding one of these concerns by submitting an incident report.

 

PROGRAMMING: A program is any organized, intentional activity designed to make a positive contribution to a student's educational experience. Each RA is responsible for planning and implementing recurring programs, area programs and traditional FHC programs. Programs should be designed to develop one's community while promoting the Guiding Principles of Residence Life: Personal Growth, Academic Support, Healthy Lifestyles, and Social Responsibility.

  • Program Approval: Must be submitted no less than 1 week before each new program.
  • Program Reports: Must be submitted within two days of each program.
  • Program Coordinator: Each RA will take a lead role as a chief of one to two traditional FHC programs each semester.
  • Resident Involvement: RAs will be responsible to get residents involved in every part of Programming, including Planning, Logistics, and Operations.

 

KEYS: An RA's duties may necessitate the use of master keys. Proper use and protection of master keys is of the highest priority and all policies and guidelines for key use must be followed at all times:

  • Master keys/cards must be kept secure at all times.
  • RAs may never access a room for any person who is not the resident of the apartment or on the lockout card. This includes relatives or significant others.
  • Master keys/cards may never be lent to another person, with the exclusion of fellow staff members in an emergency situation.
  • The misuse of any Housing issued keys/cards may result in immediate termination of employment. This can include, but is not limited to: leaving keys/cards unattended in a public area, violating any of the policies stated above, losing the keys/cards, or allowing them to be stolen.
  • Encoding cards or providing "loaner" keys for self or others without supervisor's permission is an abuse of position and can result in disciplinary action, including termination.
  • Lost Keys must be reported to the Family Communities Coordinator immediately.
  • RAs must have ProStaff Permission (ProStaff On-Call) to enter any apartment w/o prior notice to residents or an emergency situation.

 

BUDGET MANAGEMENT: Each RA receives a budget for programming and a University Purchasing Card (p-card). Your supervisor will keep a master spreadsheet of all budgets and can provide updates on request. However, RAs are responsible to keep track of purchases, maintain a general idea of their remaining funds, and file all paperwork associated with their p-card.

  • P-Cards: RAs must use their p-card for all programming purchases.
  • P-Card Documentation: RAs must complete all purchasing documentation and attach receipts.
  • RHA Funds: RAs may work with their supervisor to bid for RHA money (for a specific program).

 

FACILITY & EMERGENCY MANAGEMENT: Facility assessment is an important role that the RA must fulfill in order to keep maintenance and damages to a minimum. Additionally, RAs will be expected to play a strong leadership role in training and responding to resident needs in emergency situations. Expectations of this role are as follows:

  • Know and disseminate fire safety information and enforce regulations. Conduct fire drills each August during Fall Training.
  • Establish positive working relationships with USU Police and Fire Marshals, other campus personnel and departments, and Housing maintenance, grounds, custodial crews and administrative staff.
  • Report, document and follow-up on safety violations, safety/security issues, building damages and maintenance problems. Follow up as appropriate.
  • During emergency or crisis events, as declared by the department leadership, all Residence Life staff may be activated and required to report to work for extended periods of time. Staff may be assigned to work in capacities outside of their normal duties and area.

 

STAFF COMMUNICATION/TEAM ROLE: FHC is a unique and sometimes difficult area for programming and policy enforcement. It is essential that the FHC RAs communicate with each other and their supervisor. It is expected that all RAs support one another and foster a sense of family on staff. It is also expected that FHC RAs cultivate a mutually respectful relationship with single RAs, Peer Mentors, RHA, the Main Housing Office, and Physical Facilities. A positive attitude, flexibility, patience, and a willingness to try new things will help our area succeed.

  • Staff Meeting: Staff meetings are held once a week. All efforts are made to limit staff meeting to an hour or less although some meetings require additional time for area-specific training. Staff meetings are conducted by the FHC Coordinator and are a time for the staff to share area updates and review general Housing policies and procedures. Some staff meetings will focus on team development and skills acquisition.
  • Emails: RAs are expected to check and respond to emails daily.
  • RHA Support: RAs are expected to support RHA by attending General Council Meeting, Area Council Meetings, Taking residents to meetings, assisting with RHA/AC Events, and participating in service and fund raising opportunities.

 

OFFICE SHIFTS: RAs are responsible for staffing the area office in the evening hours Sunday-Friday from 5-9pm and Saturdays from 12-9pm. The RA On-Call (explained above) is responsible for the Friday and Saturday night shifts for the on-call week. During office shifts, RAs are expected to provide friendly and efficient customer services. RAs are expected to be on time for shifts and are responsible for arranging coverage if a personal emergency arises. RAs must tally the cash box, lightly clean the office, and lock all doors. At the end of an office shift, a closing report should be reviewed and filled out with a cash box update and any notes on resident interactions and/or customer needs.

 

Extra Areas of Responsibility: In addition to their regular RA duties, RAs are assigned an extra area of responsibility each semester. These extra areas of responsibility are designed to continually improve our customer service, encourage social responsibility, maintain office organization, and establish working relationships with different campus offices that could serve our residents. RAs with only one triad are given the more time-intensive responsibilities.

 

TRAINING: FHC recognizes the value of maintaining a year-round training model. All RAs are required to attend training each month in addition to extensive training prior to the beginning of each semester.

  • In-Service Trainings: In-Service Training is held once a month. Because the needs and challenges of FHC are different from the other areas throughout campus, FHC may or may not combine with the Singles' RAs for In-Service.
  • Semester Training: Training days prior to the beginning of each semester are very time-intensive. RAs should plan on Residence Life taking all of their time on these days. Please clear your schedule of all other potential commitments (i.e. family reunions, weddings, social activities, other job commitments, etc.)
  • Summer Training: Trainings will be held on an as needed basis throughout the summer to ensure that RAs are prepared for the school year. These trainings will be scheduled by the Family Communities Coordinator at least 1 week in advance.

Qualifications

  • Full-time USU Student Status:
    • All RA candidates and current RAs must be full-time USU students or married to a full-time student.
    • Full-time status is defined as 12 undergraduate credit hours per semester or 6 graduate credit hours per semester.
  • Maintain 2.5 GPA:
    • All RA candidates and current RAs are required to maintain a semester and cumulative Grade Point Average of 2.5. After one semester of failure to meet academic performance standards, RAs will be placed on job probation. Two consecutive semesters of a GPA below 2.5 will affect continued employability or rehire status.
  • Married RAs are required to have both spouses trained as RAs as both are view by residents as RAs and both are often privy to confidential information shared by residents.
  • Husband and wife teams must apply for the position separately at appilcation. Couples must also already be married when they apply.
  • RAs with children MUST plan to arrange childcare for all office shifts, trainings, and staff meetings.

Required Documents

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

 

**Document size may not exceed 10 MB.**

Advertised Salary

on-campus housing rent credit plus monthly stipend options

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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