Utah State University

Staff Assistant

City Price Campus
Posted Date 1 month ago(10/23/2021 5:29 PM)
Requisition ID
2021-4310
# of Openings
1
Job Locations
US-UT-Price
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 hours a week
College
USU Eastern
Department
USU Eastern-Student Affairs
Advertised Salary
Minimum $31,000 commensurate with experience, plus excellent benefits

Overview

The Staff Assistant II will support both the Western Instructional Building and its tenants as well as serve as the Staff Assistant for the TRIO Upward Bound Program on the USU Eastern Campus in Price, Utah.

 

This assistance includes: support of faculty and staff in the building, verification of eligibility, monitoring and tracking the grant budgets, maintaining records to document compliance with grant objectives, tracking student contact time with grant personnel, planning and scheduling events and travel, ordering supplies, scheduling meetings, creating Excel and maintaining BLUMEN databases of student information, providing support for project reports and Annual Performance Reports (APR) to the Department of Education, taking and preparing minutes of staff meetings, and providing other clerical support as assigned.

 

Position is a Grant Funded position; continued employment is contingent on funding.

Responsibilities

1. Office Organization and Management:

Perform general office functions such as tracking student visits, scheduling meetings, reserving rooms, preparing and sending correspondence, and making travel arrangements. Provide clerical support to staff and faculty members such as typing, copying and scanning documents. Adjust work schedule to assist staff members with special projects. Reconcile all receipts and other staff expenditures. Maintain copy and work room and office supplies including working with vendors for maintenance and shred pickup.

 

2. Building Management:
Maintain building directory, provide information for the building to visitors and students, create work orders for repairs, and deliver mail and packages.

 

3. Grant Maintenance Assistance:

Assist the Upward Bound Director by understanding compliance of the grants, developing reports of collected information, gathering and compiling data via Banner, Argos, and BLUMEN databases, assisting with data input and files. Enter and maintain student background data, facility usage data, client services data, etc. in the grants databases to facilitate generation of reports needed to demonstrate achievement of general grant objectives for both grants (i.e. retention, improved GPA, graduation, etc.). Develop reports to assist staff and track and demonstrate participant achievement of specific academic support services as outlined in the grants.

 

4. Recruitment/Admission of new TRIO Upward Bound participants:

Provide program overview to prospective TRIO Upward Bound participants. Explain eligibility requirements to prospective program participants. Verify eligibility requirements for applicants. Facilitate intake and interview process. Maintain records of participants and eligibility requirements for grant compliance.

 

5. Other duties as assigned.

Qualifications

Minimum Qualifications

  • Two years of experience in an office setting; or an associate degree/vocational training in business, administrative support or related; or an equivalent combination of education and experience is required.
  • Applicants must be currently authorized to work in the United States on a part/full-time basis. 
  • Proficient in use of Microsoft Office applications such as Word and Excel; Access, Outlook, and budgets.
  • Experience with creating and maintaining files.
  • Ability to maintain confidentiality.
  • Exceptional verbal and written communication skills.
  • Self-motivated and ability to effectively and efficiently handle multiple tasks simultaneously.
  • Ability to work as a team player with a genuine spirit of cooperation and flexibility. 

 

Preferred Qualifications

  • Higher education or community college experience
  • Three or more years in similar office environment
  • Experience working with federal grant programs
  • Experience working with diverse student populations
  • Bilingual in Spanish

 

Knowledge, Skills, and Abilities

  • The selected candidate for this position will have the following skills: well organized, a strong work ethic, a positive attitude, self-starter, quick-learner, problem solver, critical thinking and analysis, adaptable, and be able to work in an environment where interruptions occur frequently.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/C

2. Cover Letter to be typed/pasted at the end of your application

 

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $31,000 commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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