Utah State University

Administrative Support

City Price Campus
Posted Date 1 month ago(10/21/2021 3:37 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Percent of Time or Hours per Week
25 Hours per week
USU Eastern
USU Eastern-Student Affairs
Advertised Salary
Commensurate on experience


Under the general direction of the Utah State University Eastern (USU Eastern) GEAR UP Director, provides administrative support and secretarial duties for the USU Eastern GEAR UP (GU) program. Performs moderately complex and confidential administrative work such as entering student data, maintaining records, scheduling appointments, composing routine correspondence, and obtaining/providing factual information requiring knowledge of policies and procedures of both assigned and work-related areas. Attends staff meetings and annual training. Annual travel opportunities to a statewide, regional and/or national GEAR UP conference for professional development purposes may occur, if funding is available. Occasional evening and weekend work may be required to document special events; such as National GEAR UP Week, National Senior College Signing Day, USU Eastern Leadership Summit, commencements, or professional development opportunities.


Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) is a federally-funded grant program whose goal is to increase college awareness for underrepresented students and their families/guardians, and to help students develop the skills and preparation necessary to pursue education after high school.


Hiring is contingent on completion of a successful background check. This position falls under USU's Title IX "Responsible Employee" designation and is required to report any disclosures of sexual harassment or sexual violence to the USU Title IX Coordinator and/or appropriate school district/school authority. Furthermore, Utah law requires any public or private citizen to report child abuse or neglect to the nearest peace office, law enforcement agency, or office of the Division of Child and Family Services (DCFS).


***Note: Employment is grant-funded and may be discontinued at any time.***


  • Assists Director with entering and tracking GEAR UP student, family/guardian, and activity data into the GU Compass database.
  • Retrieves GU student grades, attendance, and honors distinctions from school district Student Information Systems, USU Eastern Banner system, and/or school Registrars, GU Advisor and GU Director on a quarterly or semester basis.
  • Develops and maintains record-keeping systems, spreadsheets, and databases to track information.
  • Conducts annual and grant-end audits of student, family/guardian and activity data and files.
  • Conducts research, compiles data, and prepares papers for consideration and presentation by GU Director or staff.
  • Monitors project status to verify correctness and completion.
  • Maintains and updates electronic records in Box and physical records in a secured area.
  • Generates necessary reports documenting, monitoring progress towards GEAR UP goals, and tracking for ensuring all aspects of function/program are implemented and controlled according to plans.
  • Completes regular data integrity and quality audits.
  • Performs office duties, including answering phones, directing calls to appropriate parties, filing, appointment scheduling, and other general duties as assigned.


Minimum Qualifications:

  • Knowledge of recordkeeping, filing, auditing, and data storage systems
  • Knowledge of office management practices and procedures
  • Excellent organizational and time management skills
  • Excellent critical thinking, decision-making and problem-solving skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook email, Google Calendar Adobe Acrobat, Mac and/or PC platform
  • Knowledge and skills with basic office equipment, including printers, copiers, scanners, projectors, teleconferencing, and telephone systems
  • Excellent numeracy skills and attention to detail
  • Strong verbal and written communication skills
  • Excellent intercultural communication skills for working with diverse groups of people
  • Ability to handle sensitive and confidential information
  • Ability to follow institutional policies, regulations, and procedures
  • Ability to work independently
  • High school diploma/GED or aptitude is required
  • Current driver’s license is required to preform essential job functions

Preferred Qualifications:

  • Current or previous experience with a GEAR UP program
  • Current or previous fiscal experience in a higher education institution
  • Knowledge of FERPA confidentiality requirements
  • Knowledge of Banner, ARGOS (Evisions), EZ-Buy, ServiceNow, and purchasing card policies and practices
  • Fluency in Spanish conversation, reading, and writing
  • Graduation from an accredited institution with an associate’s degree plus one year experience related to the summary of duties or any combination of education and experience totaling 3 year(s)

Required Documents

Along with the online application, please attach:

1. Resume (to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”)

2. Cover Letter (to be typed/pasted at the end of your application)


**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate on experience


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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