Utah State University

Staff Assistant

City Logan Campus
Posted Date 1 month ago(10/23/2021 7:00 PM)
Requisition ID
2021-4327
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 Hours per week
College
Student Affairs
Department
Student Involvement & Leadership
Advertised Salary
Minimum $28,000 commensurate with experience plus excellent Benefits

Overview

The Student Involement & Leadership office has an opening for a Staff Assistant II position to support their staff assuring the daily operations of the office run effectively and help other staff members to adequately fill their roles. This position will also provide administrative support to staff members, answering call, emails and student inquiries, scheduling appointments and serving as the liaison with Business Services.

Responsibilities

  • Performs office duties, including answering phones, answering emails, directing calls to appropriate parties, data entry, filing, appointment scheduling, coordinating meetings/conferences, maintaining/ordering office supplies and greeting students, faculty and visitors.
  • Assist students with appointments for legal services, scheduling use of the design room, and other events as needed.
  • Assist students in carrying out the duties and responsibilities of their individual USUSA offices and programs.
  • Assist staff with day to day operations.
  • Assist staff in preparing correspondence, documents and assessment
  • Coordinate Executive Director calendar and help maintain appointments
  • Oversee the coordination of staff social functions
  • Maintain an inventory equipment and space for the Student Involvement & Leadership Center
  • Assist in compiling USUSA binders, and Fee Board binders
  • Track RSVPs for various events
  • Assist with planning and coordination of Student Orientation, open houses, Fall Leadership Conference, USUSA Awards Banquet, outgoing officer banquet, inaugural reception, Weeks of Welcome, Homecoming Week, Robins Awards and other Student Involvement & Leadership events.
  • Assist in training student leaders in office policies and procedures.
  • Assist with travel arrangements for staff and student officers
  • Assist with maintaining and updating the office calendar
  • Prepare requisitions, check requests, deposits, and cash reimbursements
  • Prepare travel authorizations, travel reimbursements, travel logs, and assist with compliance of travel policies and procedures
  • Assist with tracking of P-card transactions.
  • Assist department with compliance of all Utah State University purchasing policies and procedures.
  • Assist Business Services with the reconciliation of budgets and p-cards
  • Prepare reports and maintain data regarding USUSA Student Government, Spirit Squad, Fraternity & Sorority Life, and Student Media.
  • Assist maintaining a database of staff certificates and trainings.
  • Assist maintaining a database of student certificates, trainings and USUSA officer Canvas course
  • Collect and scan in all office receipts
  • Take minutes at all staff meetings.
  • Sorts, screens, and distributes incoming and outgoing mail.
  • Composes and word-processes various standard documents, correspondence and reports.
  • May update website content.
  • Provide additional support for departmental programs and projects.
  • Perform miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualification: 

  • Two years of experience in an office setting or an associate degree/vocational training is required or equivalent combination of education and experience. 

Knowledge, Skills, and Abilities

  1. Skilled with computers and related software.
  2. Skilled with basic office equipment, including printers, copiers, and telephone systems.
  3. Good organizational skills.
  4. Strong verbal and written communication skills.
  5. Ability to handle sensitive and confidential business data and personal information.
  6. Ability to work without supervision.
  7. Knowledge of University policies and procedures.
  8. Excellent customer service skills.

 

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $28,000 commensurate with experience plus excellent Benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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