Utah State University

Administration Division Director

City Logan Campus
Posted Date 2 weeks ago(1/14/2022 2:37 PM)
Requisition ID
2021-4377
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Exempt
Percent of Time or Hours per Week
100%
College
E Eccles Jones Coll of Ed & Hum Svs
Department
Inst for Disabil Res Policy & Pract
Advertised Salary
Commensurate with qualifications and experience, plus excellent benefits

Overview

The Institute for Disability Research, Policy & Practice in the Emma Eccles Jones College of Education and Human Services at Utah State University seeks applications for the position of Administration Division Director. The department is seeking an effective and dynamic administrative leader who will foster excellence in sponsored programs administration, project management, operations, outreach, and marketing at the IDRPP. This position is a full-time fiscal-year administrative appointment.

Responsibilities

The Administration Division Director reports to the Executive Director of the Institute for Disability Research, Policy & Practice and is a key member of the IDRPP Leadership Team. The Administration Division Director will be responsible for the following:

  • Supervising all daily administrative operations of the institute, including the business office, IT, facilities, safety, human resources, inventory, and staff professional development;
  • Developing and implementing policies, strategies, procedures and business plans needed to enhance institute growth;
  • Working with the Leadership Team to set company performance goals;
  • Providing training for principal investigators on post-award administration and implementation strategies;
  • Cultivating and providing opportunities for rising talent within administrative team of the institute;
  • Preparing and presenting reports to the Executive Director
  • Working closely with the Executive Director and Leadership Team on all matters related to the business
  • Supporting supervisors to perform employee reviews and develop corrective action plans if needed
  • Reviewing and approving expenditures, leave, and other approvals as a proxy for the Executive Director when unavailable.
  • Facilitating division workgroups including the Business Team, Marketing & PR Team, Facilities and Space Committee, Policy Committee, IT Team
  • Support PI’s and project staff with pre-award and post-award administrative reporting;
  • Hiring, evaluating, and facilitating the mentoring of staff;
  • Managing division resources and budgets;
  • Strategic planning and promoting excellence, accountability, and positive relationships within the division and across the university.
  • Serves as a liaison with other departments, colleges, and external constituents as assigned.

Work Scope/Functions:

  • Responsible for the successful management and operation of the Administration Division at the USU Institute for Disability Research, Policy & Practice.
  • Take a lead role in administrative supports for IDRPP grant and contract funded programs
  • Plans and coordinates the day-to-day aspects of the Administration Division. Monitors the progress and status of division projects.
  • Hires, trains, plans, schedules, assigns, monitors, and evaluates the work of assigned staff.
  • Serves as a liaison between students, faculty, staff, other departments, and/or external constituencies.
  • Establish policies that promote company culture and vision
  • Evaluate performance by analyzing and interpreting data and metrics
  • Ensures adherence to quality standards and deadlines.
  • Ensures that employees follow documented policies and procedures.
  • Creates and maintains a positive teamwork environment.
  • Oversees the day-to-day operations of assigned area or department.
  • Provides updates and information to division staff and stakeholders.
  • Coordinates projects and delegates job assignments to team members.
  • Collects and analyzes data; prepares scheduled and special reports; maintains program records and statistical information to meet state and federal requirements.
  • Ensures that projects are delivered on time, within scope, and within budget.
  • Present on topics related to expertise in person or via webinar.
  • Analyzes problems and applies corrective action as needed.
  • Monitors and administers division budget, including revenues and expenses;
  • Contributes to business and operational decisions that affect the division.
  • Advise and mentor staff and encourage student participation in IDRPP activities.
  • Participate in expansion activities
  • May serve as administrative proxy in the absence of the Executive Director
  • Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Education and Work Experience:

  • Bachelor’s degree in business administration or another relevant field
  • 6+ years of experience in higher education administration, finance, sponsored projects, or related fields
  • Experience with sponsored projects budgeting and management
  • Solid understanding of staff management and business strategies
  • Excellent problem-solving and critical-thinking skills
  • Superior management and interpersonal skills
  • Ability to remain calm and focused in stressful situations

Preferred Qualifications:

  • Master of Business Administration (MBA) or Masters in Public Administration
  • Understanding and experience with University Centers for Excellence in Developmental Disabilities (UCEDD) programs
  • Understanding and experience with the administration of large federal grants/contracts

 

Successful candidates will have a demonstrated commitment to:

  • Supporting all programs in the IDRPP;
  • Democratic/participatory leadership;
  • Developing a departmental climate that promotes inclusion and achievement of staff and students, particularly those from underrepresented groups;
  • Facilitating opportunities for undergraduate and graduate assistantships;

 

Successful candidates will also have demonstrated the:

  • Skills to manage complex budget and administrative responsibilities;
  • Ability to think creatively in strategic planning and program delivery;
  • Skills necessary to work effectively with other entities within the university;
  • Skills of effective leadership and communication across disciplines;
  • Ability to generate external funding and the ability to assist other staff members to do the same;
  • Ability to work with diverse communities and to build positive collaborations within the IDRPP, college, and across the university and with external constituencies.

Required Documents

Along with the online application, please attach:

  1. Current CV or resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Any other supplemental material that supports the preferred qualifications listed (optional) can be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-10”
  3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with qualifications and experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Institute for Disability Research, Policy, & Practice is Utah’s federally designated University Center for Excellence in Developmental Disabilities (UCEDD). The CPD was established in 1972, and was the first UCEDD program in the U.S. to focus on the educational and social needs of children and adults with disabilities. The IDRPP has since grown into one of the largest UCEDD programs in the nation and is recognized as a pioneer in research, training, technical assistance, and services for children and adults with disabilities, families, and the professionals who serve them.


The IDRPP is committed to hiring qualified people with disabilities, veterans, and individuals from diverse communities and backgrounds.  We recognize that diversity makes us stronger, and we welcome applicants who bring something different and unique to our organization.  We value creativity, loyalty, and hard work.  We believe that we can change the world and make it a better, more inclusive place for everyone and we want to hire people who also believe that they can make a difference. We have high standards and we hire exceptional people.

 

Mission:

We are working together to create inclusive communities and improve the lives of children and adults with disabilities and their families through sustainable innovation, collaborative research, responsive service, and interdisciplinary training and education.


Values:

We Innovate: We lead by developing dynamic, sustainable, forward-thinking programs and services.

We Include: We demonstrate how to effectively work toward inclusive communities in our planning, programs, and services. We celebrate diversity in ability, race, ethnicity, culture, language, gender, sexual orientation, politics, and religion. 

We Collaborate: We forge partnerships. Working together makes us more effective and responsive to the current needs of our clients and communities.

We Care: We do what we do because we care. We are making the world a better place for people with disabilities and their families.

 

Funding Statement

The Institute for Disability Research, Policy, & Practice is one of the largest research and outreach centers at USU, and we are largely funded through grants, contracts, and fee for service programs. All staff positions at the IDRPP are contingent upon funding, and all senior staff at the IDRPP with graduate degrees are responsible for helping to generate funding to support our operations and growth.

 

College Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provide students with real-world service and research opportunities.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed