Utah State University

Alumni Officer

City Logan Campus
Posted Date 3 weeks ago(11/17/2021 6:53 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
University Advancement
Advertised Salary
Commensurate with experience, plus excellent benefits


The Alumni Officer is a critical part of a successful and dynamic alumni engagement team. The officer is highly collaborative and works closely with the entire University Advancement staff in elevating Utah State University through philanthropy and engagement. The Alumni Officer reports to the Director of Alumni Engagement.


The Alumni Engagement office creates meaningful experiences for the Aggie community to connect to each other and Utah State University. This is accomplished by hosting events (Homecoming, Aggie Days, pregame parties and tailgates, etc.); inspiring philanthropy (A Day of Giving, Annual Fund, Aggie license plates, etc.); fostering networking (Aggie Network, student and young alumni programming, etc.); supporting recruiting (Admissions Open Houses, Freshman Welcome events, etc.).


The position requires extensive public contact with alumni, donors, students and volunteers. The successful candidate will have an entrepreneurial mentality in creating premier engagement opportunities for alumni. Possessing the ability to make data-informed decisions is imperative to the continued success of the team. The position requires availability to work nights, weekends and travel.


  1. Partner with colleges, departments, programs and Advancement staff to plan and lead the execution of various events and activities that provide optimal engagement experiences and inspire giving.
  2. Cultivate relationships with alumni, students, community members to create gratifying gift and engagement experiences.
  3. Advise the Student Alumni Association.
  4. Oversee and advance the Forever Aggies lifetime membership program.
  5. Work in conjunction with the Alumni Association Board, alumni chapter volunteers, and student leaders to tailor programing for alumni.
  6. Collaborate with Advancement Services to provide post-event analysis to ensure expected outcomes are met.
  7. Attend and interact with alumni at USU Admissions Open House events.
  8. May help negotiate corporate partnerships and sponsorships.
  9. Other duties as assigned.


Minimum Qualifications:

  • Bachelor’s degree or an equivalent combination of education and experience is required.
  • Highly developed organizational skills, including the ability to work under pressure to handle multiple requests and meet competing deadlines.
  • Demonstrated skills and experience in managing events and other complex activities in support of team objectives.
  • Ability to foster positive interpersonal relationships and a professional image with external and internal constituencies.
  • Ability to gather and interpret data and make data-driven decisions.
  • Strong critical thinking and communication skills
  • High level of enthusiasm, creativity, and strong drive to be successful.
  • Ability and desire to travel, work nights and weekends as required.
  • Experience managing volunteers and/or advising students.

Preferred Qualifications:

  • 1-2 years of demonstrated successful experience in higher education.
  • 2+ years of demonstrated experience planning and executing events for large groups.
  • Extensive experience in major events planning, volunteer management, alumni relations, development, annual giving or student affairs experience preferred.
  • Knowledge of MS Office, including Teams and setting up virtual calls, ie Zoom.
  • Experience using Customer Relationship Management (CRM) software, Qualtrics, Banner, Canvas, a plus

Core characteristics:

  • Speaking: Strong written and verbal communication and presentation skills
  • Problem solving: Analyzes data and evaluates results to inform and select the best solution and solve problems.
  • Monitoring: Measures performance of self and others; makes improvements and takes appropriate corrective action.
  • Critical Thinker: Uses logic and reasoning to identify solutions and approaches to problems.
  • Team building: Works to create a team-based environment.
  • Decision making: Makes coherent and appropriate decisions in a timely manner.

Knowledge, Skills, and Abilities:

  • Able to take initiative
  • Maintain confidentiality
  • Assume stewardship
  • Accountable
  • Commitment to ethical behavior
  • Honest and trustworthy
  • Strong work ethic
  • Commitment to the improvement of USU
  • Inquisitive
  • Detail oriented



This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


The position requires considerable physical activity. Employees must have sufficient strength to perform the duties and responsibilities of the position including heavy lifting (50 pounds) and/or pushing and pulling of heavy objects. Employees must be prepared to assume uncomfortable positions such as crawling, kneeling, and squatting. Additionally, the work environment can include confined or narrow spaces. Employees must adhere to safety precautions and may be required to use protective equipment.

College/Department Highlights

The Division of Advancement is a welcoming office where inclusiveness and teamwork are highly valued. Advancement staff are engaged in the meaningful work of securing private financial resources to fuel Utah State University's mission by creating gratifying gift and engagement experiences for USU's generous and passionate alumni and friends. Comprising the division are the office of the Vice President, the USU Foundation & Board, Advancement Services, the Alumni Association (Alumni Engagement), Gift Planning, Corporations and Foundations, Strategic Communications, Stewardship, and the Annual Fund and ACE (Alumni Center for Engagement). Furthermore, the division coordinates all fundraising efforts across campus, including colleges, various programs, extension campuses, and USU Athletics. Through the collaboration of these units, the Division of Advancement is able to achieve significant annual fundraising goals by inspiring stakeholders to invest their time and resources in Utah State. 


Utah State has nearly 290,000 living alumni. Reflecting the tremendous growth experienced over recent years, the university welcomes more than 5,000 new alumni each year. The Office of Alumni Engagement is housed in the USU Alumni Center, a new facility designed to serve as a focal point for re-engaging and bringing alumni back to campus.  

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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