Utah State University

Office Assistant: Event Coordination

City Logan Campus
Posted Date 3 weeks ago(11/12/2021 2:03 PM)
Requisition ID
2021-4394
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Non-Benefited
Percent of Time or Hours per Week
20 Hours per Week
College
E Eccles Jones Coll of Ed & Hum Svs
Department
Inst for Disabil Res Policy & Pract
Advertised Salary
$16.00 per hour

Overview

This part-time, hourly position is with the Public & School Partnership (PSP), a federally-funded nonprofit organization based at the USU Institute for Disability Research, Policy & Practice department in Logan, UT. Generally speaking, the successful candidate will support the PSP administrative team and AmeriCorps VISTA members by coordinating PSP’s many service projects, quarterly conferences, recognition events, and engagement socials as well as assisting with social media outreach.

 

The successful candidate will report directly to PSP’s Project Director. Position details are below. Some aspects of the position are non-negotiable due to the fixed nature of PSP’s federal funding, and those that are negotiable are noted as such…

 

  • $16/hour
  • Part-time, 20 hours per week*
  • Non-benefited
  • Background checks required (as required by USU and AmeriCorps federal agency)
  • Work-related mileage reimbursement and access to USU motorpool service provided
  • USU-based office space, office supplies required to do job, and access to in-office IT equipment provided (computer, printer, software)
  • Paid professional development opportunities may be provided, pending available funding

 

*Daily schedule can be negotiated, but candidate should expect to complete work during regular daytime work hours, Monday through Friday.

 

**Combination of remote and in-person work can be negotiated, but candidate needs to live in easy commuting distance to Cache County in order to complete/attend event-related assignments.

 

The Public & School Partnership (PSP) engages AmeriCorps VISTA members in local schools and nonprofit organizations with the ultimate goal of alleviating poverty in our community. PSP supports its AmeriCorps VISTA members and partner sites by connecting them to resources, professional and personal development opportunities, and engagement and recognition activities to ensure they have a rewarding National Service experience with PSP. The PSP administrative team is a small, enthusiastic team of service-minded individuals who all have experience with National Service, AmeriCorps, or service in general.

Responsibilities

Possible responsibilities may include, but are not limited to:

  • Serving as primary coordinator of all events, both pre-event and on event day (e.g., confirming logistics of events, delegating assignments to PSP office team, creating USU-approved flyers and invitations, addressing event-related questions or unforeseen circumstances, set and meet deadlines, etc.)
  • Facilitating & documenting event meetings (e.g., sending out event meeting agenda and minutes to PSP office team, taking notes during meetings, etc.)
  • Drafting PSP’s annual calendar
  • Managing and updating events Google Drive folder
  • Making, assigning, and creating lists of event-related purchases (following USU & department purchasing protocols)

Qualifications

Minimum Qualifications:

  • 18 years of age or older
  • U.S. Citizen or legal state residency status
  • Part-time, 20 hours/week commitment
  • Job offer contingent upon the successful completion of a background check
  • Ability to attend weekly team meetings and facilitate weekly events meetings
  • Organized, detail-oriented, deadline-oriented, willing to follow up directly with coworkers and supervisor

Preferred Qualifications:

  • Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
  • Proficiency in Google Suite applications (Drive, Docs, Sheets, Calendar, etc.)
  • Events coordination, community outreach, volunteer management, and resource generation experience
  • Ability to complete quality work both independently and as part of a team
  • Willingness and ability to respond positively to changing or adverse circumstances

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

**Document size may not exceed 10 MB.**

Advertised Salary

$16.00 per hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Institute for Disability Research, Policy, & Practice is Utah’s federally designated University Center for Excellence in Developmental Disabilities (UCEDD). The CPD was established in 1972, and was the first UCEDD program in the U.S. to focus on the educational and social needs of children and adults with disabilities. The IDRPP has since grown into one of the largest UCEDD programs in the nation and is recognized as a pioneer in research, training, technical assistance, and services for children and adults with disabilities, families, and the professionals who serve them.

 

The IDRPP is committed to hiring qualified people with disabilities, veterans, and individuals from diverse communities and backgrounds.  We recognize that diversity makes us stronger, and we welcome applicants who bring something different and unique to our organization.  We value creativity, loyalty, and hard work.  We believe that we can change the world and make it a better, more inclusive place for everyone and we want to hire people who also believe that they can make a difference. We have high standards and we hire exceptional people.

 

Mission:

We are working together to create inclusive communities and improve the lives of children and adults with disabilities and their families through sustainable innovation, collaborative research, responsive service, and interdisciplinary training and education.

 

Values:

We Innovate: We lead by developing dynamic, sustainable, forward-thinking programs and services.

 

We Include: We demonstrate how to effectively work toward inclusive communities in our planning, programs, and services. We celebrate diversity in ability, race, ethnicity, culture, language, gender, sexual orientation, politics, and religion. 

 

We Collaborate: We forge partnerships. Working together makes us more effective and responsive to the current needs of our clients and communities.

 

We Care: We do what we do because we care. We are making the world a better place for people with disabilities and their families.

 

Funding Statement

The Institute for Disability Research, Policy, & Practice is one of the largest research and outreach centers at USU, and we are largely funded through grants, contracts, and fee for service programs. All staff positions at the IDRPP are contingent upon funding, and all senior staff at the IDRPP with graduate degrees are responsible for helping to generate funding to support our operations and growth.

 

College Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provide students with real-world service and research opportunities.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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