Utah State University

Staff Assistant II

City Salt Lake County Extension Office
Posted Date 1 month ago(12/22/2021 6:18 PM)
Requisition ID
2021-4540
# of Openings
1
Job Locations
US-UT-Salt Lake City
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 hours per week
College
Extension
Department
Northern Region
Advertised Salary
Commensurate with experience, plus excellent benefits

Overview

USU Extension in Salt Lake County is seeking a creative and positive person to support the programming efforts and general operations of Extension Home and Community Department faculty. Hours will be Monday-Friday 8am to 5pm in the USU Extension Office in Salt Lake City. This is a full-time benefited position. Applicants should be able to work well independently and as part of a team. Some evening and weekend work will be necessary.

Responsibilities

  • Assume standard office duties, including word processing, copying, faxing, scanning, editing, mailing, phone reception, email, taking meeting minutes, and creating spreadsheets. Will become familiar with, and stay up to date on, USU Extension policies related to business services.
  • Assist USU Extension home and community department faculty in the organization and marketing of programs. Develop materials to promote community outreach and programming, including assisting faculty in the development of PowerPoint presentations and other educational materials, as well as flyers, brochures, banners, and postcards. Responsibilities include keeping website, event pages, and social media up-to-date and accurate, and marketing classes and programs.
  • Work cooperatively with USU Extension home and community faculty and other USU staff on a variety of programming needs, including personal finances, housing, relationships, health promotion/education, nutrition, and food preservation programs. Applicant must be willing to work both independently and as part of a team. Collaborate with faculty to continuously improve programming.
  • Assist home and community faculty with program- and project-related reporting and operations by maintaining and organizing budgets, completing travel paperwork, purchasing materials and supplies, and tracking and managing program data.
  • Create and manage home and community program registration processes and organize and maintain participant rosters. Serve as point of contact for program participants.
  • Assist county director and home and community faculty as needed.
  • Assist with front desk, phone reception, cash machine, and other duties as needed.

Qualifications

Minimum Qualifications:

  • Two years of experience in an office setting or an associate degree/vocational training is required. 
  • Self-motivated and able to accomplish a variety of tasks without direct supervision and able to adhere to deadlines.
  • Demonstrate professional work manner and ethic.
  • Demonstrate effective communication skills, both written and oral.
  • Demonstrate strong organizational skills and ability to pay attention to detail.
  • Excellent computer skills and proficient knowledge of a variety of Microsoft programs such as word, excel, and other basic computer operations.
  • Must display exceptional human relation skills and be able to pleasantly interact with a variety of individuals.
  • Must be able to work effectively with supervisors, clientele, co-workers, volunteers and professionals.
  • Some flexibility in work schedule required for occasional evening and Saturday programs.
  • The selected candidate will be required to pass a background check, in connection to assisting with youth programs.
  • Skilled with using social media, including, but not limited to Facebook, Twitter, and Instagram.

Preferred Qualifications:

  • Bachelor’s degree and four years of work experience as an administrative assistant.
  • Motivated individual with a creative thought process.
  • Strong attention to detail.
  • Experience creating spreadsheets for data entry and report generation.
  • Strong editing skills.
  • Excellent budget tracking skills.
  • Background in family and consumer sciences or related field (e.g., social sciences).
  • Knowledge of cooperative extension services.
  • Ability to speak, understand, and write in Spanish.
  • Easy-going demeanor with a positive, up-beat attitude.
  • Graphic design ability and experience using design programs, such as Canva, Adobe Photoshop, InDesign or others.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover Letter to be typed/pasted into a text box at the end of the application

3. Contacts for three professional references to be included at the beginning of your application in the Candidate Profile

 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

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