Utah State University

Financial Aid Operations Coordinator

City Logan Campus
Posted Date 3 weeks ago(1/5/2022 5:26 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Student Programs & Services
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
Academic & Instructional Services
Student Financial Support
Advertised Salary
Commensurate with qualifications and experience, plus excellent benefits


The Financial Aid Office at Utah State University is committed to removing financial barriers to higher education through exceptional student experience. We empower students to afford college through our student advocacy, outstanding service, and strong engagement in professional and career development. Within this context, the Financial Aid Operations Coordinator (Supervisor I) will assist the Associate Director by directing and advancing the efforts, solutions, and innovations of the operations team.


  • Learn and master federal and state financial aid regulations, university, and office policies.
  • Monitor, perform, and train others in all aspects of federal financial aid verification: reviewing and processing applications and federal tax, and other documentation in a timely and accurate manner.
  • Supervise Financial Aid Office student employees.
    • Train new student employees on financial aid principles, customer service, and daily tasks/responsibilities.
    • Coordinate coverage for any customer service schedule gaps (phone calls, service desk, chat, and emails).
    • Create semester work schedules for student employees.
    • Review and submit timecards for payroll each pay period.
    • Run weekly trainings/meetings.
    • Create and organize training materials.
    • Carry out performance evaluations each quarter
  • Assist students (and parents) in person or remotely with requests for information about their financial aid account status and resolving any account problems. Monitor customer traffic and coordinate extra coverage with full-time staff when needed.
  • Assist associate director with all training, development, and on-boarding of current and new student services coordinators and other staff.
  • Assist associate director in monitoring student accounts during the application and packaging process, satisfactory academic progress, and changes in enrollment, degree and certification programs—including all associated reports.
  • Participate in federal aid outreach initiatives, enrollment and recruiting activities.
  • Perform other job-related duties as assigned.


Minimum Qualifications:

  • Three years of experience in a related field with one year of experience supervising others, or an equivalent of combination of education plus experience is required
  • Excellent communication skills
  • Team Management experience
  • Intermediate/advanced spreadsheet experience
  • Project management experience
  • Strong customer and employee relations experience
  • Strong team-building and other soft skills
  • Ability to work within a highly-regulated, policy-based environment
  • Self-motivation and the ability to work without supervision in a busy office setting

Preferred Qualifications:

  • Bachelor’s Degree
  • Previous Financial Aid experience
  • Banner Admin Experience
  • CampusLogic Student Forms Experience
  • Database and file management experience
  • ARGOS reports experience

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with qualifications and experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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