Utah State University

Office Coordinator (Program Assistant III)

City Logan Campus
Posted Date 2 weeks ago(1/12/2022 4:21 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
Technology Transfer Services
Advertised Salary
Commensurate based on experience, plus excellent benefits


The Technology Transfer Services (TTS) Office Coordinator (Program Assistant III) supports the protection and commercialization of USU’s Intellectual Property (IP) by ensuring USU complies with its intellectual property reporting obligations and maintains the accuracy of the Institution’s patent and agreement data.


In addition to coordinating USU’s IP management, the TTS Office Coordinator will perform a range of basic office support activities, including answering phones and directing calls, greeting and directing visitors, answering questions, and performing routine clerical, IP record management, data entry, and/or word processing tasks.


  • Updating, monitoring, and auditing the TTS agreement and IP tracking database (Inteum) to aid in agreement compliance (license, non-disclosure, material transfer, inter-institutional) and IP management
  • Invention disclosure tracking and management
  • Managing compliance with federal law relating to invention reporting (I-Edison)
  • Preparation, completion and filing of various IP related documents (e.g. Information Disclosure Statements, declarations, assignments, etc.)
  • Coordinating communications and meetings with and notices to inventors
  • Collecting agreement signatures
  • Collecting data for and preparing regular TTS reports
  • Providing administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies
  • Greeting and directing visitors.
  • Preparing various standard documents, correspondence, and reports.
  • May update website content.
  • May provide non-business related support for departmental programs and projects.
  • Conducting research, compiling data, and preparing papers for consideration and presentation by executives, committees, and directors.
  • Assisting students, staff, and superiors with highly varied, complex, and non-recurring questions and/or problems.


Minimum Qualifications:

  • Four years of professional experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.

  • In addition, a demonstrated ability for:

    1. Communicating: Communicates effectively both verbally and in writing.

    2. Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.

    3. Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.

    4. Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.

    5. Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.

    6. Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.

    7. Service Orientation: Actively seeks opportunities to help others.

    8. Conflict Resolution: Acts professionally when encountering individuals who, at times, may be frustrated or threatening.

Preferred Qualifications:

  • Experience with Intellectual Property and technology transfer.

  • Experience working in Inteum.

  • Experience with I-Edison reporting and compliance.

  • Experience working with databases.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate based on experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


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