Utah State University

Program Coordinator I

City Logan Campus
Posted Date 2 weeks ago(5/14/2022 4:59 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Program Management & Support
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
College of Agriculture & Applied Sc
Animal Dairy & Veterinary Sciences
Advertised Salary
Commensurate with experience, plus excellent benefits


The School of Veterinary Medicine at Utah State University is seeking an out-going, service oriented, self-motivated individual ready to be a part of a great team. This person will provide primary support to the SVM Office of Student Services (OSS), students in the SVM program, prospective students, as well as faculty and staff. They will facilitate the day to day operations of the OSS, to include course planning and scheduling; student support with matriculation, registration, financial aid; coordinate and plan events throughout the year associated with the School of Veterinary Medicine; manage content and calendar on the SVM website.


1. Aid and support the Student and Academic Affairs Program Manager. 30%

    • Develop, plan, and implement special events such as orientation day, end-of-year celebration, and alumni Continuing Education conferences.
    • Manage data/records for course/faculty evaluations.
    • Help develop/update the veterinary program website.
    • Help prepare/update USU veterinary education program admissions brochure, other pamphlets and news releases.
    • Facilitates the transition of the Office of Student Services from the School of Veterinary Medicine (SVM) to the College of Veterinary Medicine (CVM).
    • Oversees the critical implementation of the Office of Student Services’ inaugural policies and practice

2. Direct and maintain the organization and efficiency of the office of Student Services (OSS). 30%

    • Designs and implements developmental aspects of the Office of Academic and Student Affairs.
    • Independently researches national programs of similar scope and nature to establish policies and practices for the OSS within DVM to then implement and maintain best practices.
    • Maintain accurate student records and monitor students’ progress.
    • Keep confidential personal files for DVM students.
    • Monitor student grades, including incomplete grades; track student class standing and rank.
    • Contact appropriate faculty members concerning progress of struggling students.
    • Serve as ex-officio member of the Student Progress Committee.
    • Prepare enrollment and related reports.
    • Manage scheduling of courses in years one and two of the DVM education program.
    • Manage financial aid and scholarship programs for veterinary students.
    • Manage student clinical rotations and club activities.

3. Act as a liaison between DVM students and administrators, faculty members and staff at both USU and Washington State University (our partner institution). 15%

    • Work with academic coordinators at WSU to ensure policies and procedures on both campuses are consistent.
    • Directs the flow of students within the Colleges’ curriculum

4.  Serve as an informational resource for the professional DVM academic program. 20%

    • Advise faculty on university and college academic policies, procedures, and requirements for DVM degree completion.
    • Maintain student access to information regarding third and fourth year courses and requirements.
    • Serve as a contact for outside academic units, students, faculty, staff, potential students/parents, and alumni.
    • Provide information to pre-veterinary students and applicants about the admissions process.
    • Manages and addresses the cross-functional needs of the Office of Academic and Student Affairs, to include Admissions, Wellness, IT, and Electronic Resources

5. Other duties as assigned. 5%



Minimum Qualifications:

Associate degree plus two years of related work experience; or a bachelor’s degree in a related field; or an equivalent combination of education plus experience is required.


Knowledge, Skills, and Abilities 

  • Skilled with computer programs and related software.
  • Excellent critical thinking skills.
  • Skilled in creative problem solving.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Good organizational skills.
  • Strong verbal and written communication skills.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.
  • Knowledge of, or ability to learn and incorporate, University policies and procedures.
  • Excellent customer service skills. 

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Three professional references with contact information
  3. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The School of Veterinary Medicine is a part of the College of Agriculture and Applied Sciences. The School is on track to become a four-year program in the future. It is an exciting time for the program, and an opportunity to join a great team!

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 04/18/2022


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