Utah State University

Director of Track & Field/Cross Country Operations/Recruiting Coordinator

City Logan Campus
Posted Date 1 month ago(5/20/2022 1:43 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
Men's Track & Field
Advertised Salary
Commensurate with experience, plus excellent benefits


The primary responsibilities below are intended to describe the general content of and requirements of the Director of Track & Field/Cross Country Operations/Recruiting Coordinator (Program Coordinator I) position and are not intended to be an exhaustive statement of duties.  This position works directly with the Head Cross Country coach in the Summer and Fall, along with reporting to the Director of Track and Field/Cross Country all year round.  Responsible for team travel, practice scheduling, facility management, budget tracking, meet management, recruiting, and other assigned duties. This position will also act as a liaison within other units of the Department of Intercollegiate Athletics at Utah State, as well as with the Cache Valley and Utah State University communities.



A. Budget

  1. Budget forecasting.
  2. Track expenditures for budget
  3. Responsible for team expense travel reports
  4. Liaison with the Utah State University Athletics Business Office

B. Liaison to USU Department of Transportation and Parking Services, Equipment, Video, Alumni and Public Relations, Visiting Team and Student-Athlete Affairs

C. Work with Academic Services to ensure academic eligibility

  1. Process Roster Deletion and Additions
  2. Communicate about team travel
  3. Documentation and scheduling of official and unofficial visits, including admissions tours

D. In charge of working with NCAA Compliance

  1. Practice Time Management/Weekly Logs/Compliance Meetings
  2. Process Student-Athlete Grant-in-Aid (GIA) renewals, additions and cancellations
  3. Request stipend checks

E. Office Management

  1. Liaison for newly hired and departing coaches
  2. Maintain monthly updates of current roster contact information
  3. Maintain files for current and past players
  4. Special projects and requests
  5. Coordinate staff meetings

Team Travel

A.  Accountable for team travel budget.  Ensuring team travel is within approved budget.

  1. Responsible to schedule all travel to ensure team arrives for competitions.
  2. Schedule all hotels, flights and buses as necessary
  3. Order all meals to ensure proper feeding of student-athletes while following University and department policies.
  4. Distribute communication on travel
  5. Approve all player and coach pass list needs in conjunction with NCAA policies


A.  Scheduling meeting spaces/facilities for team meetings, practice and other needs that may arise

B.  Liaison with Events staff for home competitions 

C.  Organizing and track team locker room lockers


Recruiting Coordinator

A.  Accountable for recruiting travel while adhering to budget

B.  Finding and contacting recruits

C.  Coordination of official visit planning


Recruiting Operations

A.  Accountable for recruiting budget and adhering to budget

B.  Responsible for recruiting database and documenting recruits

C.  Accountable for filing all NCAA and University paperwork for official and unofficial recruiting visits.


Minimum Qualifications:

  • Bachelor's Degree. Relevant education and experience may be substituted as appropriate.
  • Experience as a staff member in the areas of operations or coaching.
  • Technical proficiency.
  • Experience with NCAA Division I Intercollegiate programs.
  • Excellent interpersonal skills.
  • Professional demeanor.
  • Demonstrated commitment to Utah State University Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Diversity, Creativity, Accountability and Loyalty.

Knowledge, Skills and Abilities:

  • Exceptional listener and communicator who effectively conveys information verbally and in writing.
  • Strong organizational skills.
  • Attention to detail.
  • Ability to effectively prioritize and juggle multiple projects.
  • Ability to adapt to changing conditions or work assignments.
  • Excellent interpersonal abilities.
  • Cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.
  • Team player who excels at building trusting relationships with customers and co-workers.
  • Productive worker with solid work ethic who exerts effort in successfully completing tasks.
  • Dependable, responsible contributor committed to excellence and success.
  • Self-starter who takes initiative with minimal supervision.
  • Willingness to learn new skills or techniques.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes.


Outdoors, incumbents may not be protected from weather conditions and may be exposed to extreme heat and extreme cold. Bending, crawling, and crouching may be required. Incumbents may be required to lift, push, and/or pull objects up to 50 pounds and be required to walk and/or stand for long periods of time.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 04/18/2022


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