Utah State University

Business Manager II - TEAL

City Logan Campus
Posted Date 2 weeks ago(6/17/2022 6:20 PM)
Requisition ID
2022-5262
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Accounting/Finance
Position Type
Benefited Full-Time
Job Classification
Exempt
Percent of Time or Hours per Week
100%
College
Business Services
Department
Bus Svs-Education & Human Svs
Advertised Salary
Commensurate with education and experience, plus excellent benefits

Overview

Career opportunity for a knowledgeable financial professional to support the business operations of the School of Teacher Education and Leadership. Successful incumbent will have the ability to have a positive impact on faculty, staff, and students by overseeing a small, professional business services team and supporting the finances, personnel administration, contract/grants of this dynamic academic unit.

Responsibilities

Responsible for the identification, development, implementation, and maintenance of the TEAL’s financial policies and procedures:

  • Oversees, manages, and reports on daily activities, transactions, and policies/procedures covering financial areas such as purchasing/p-card, financial reporting/processing systems travel, cash handling, inventory, tuition awards/scholarships, and personnel functions.
  • Performs or oversees functions such as budget preparation, budget reconciliation, data management, and fiscal information support. Oversees financial compliance for multiple funding sources such as state funds, overhead, restricted, externally funded contract/grants, and endowments.
  • Reconciles and reviews financial statements to ensure accuracy in a timely manner. Oversees all indexes for accuracy and allowability and reviews financial and business-related transactions for accuracy and compliance with applicable policies, procedures, standards and/or regulations. Ensures that business transactions support the good use and stewardship of all fund types.
  • Maintains and supports appropriate privacy and confidentiality forms and processes, assuring information is securely maintained.
  • Commits to integrity; performs duties with diligence in accordance with professional standards and enforces University policies and procedures; uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standard business practices.
  • Serves in the interest of Utah State University in a lawful manner, while maintaining high standards of conduct and character.

Responsible for the development, management, and control of contract, grant or service agency funding according to USU and Federal and State regulations and Agency expectations:

  • Coordinates financial aspects of proposals, contracts, grants, etc. Assists staff in administering proposals to ensure compliance with federal, state, and University policies.
  • Manages or oversees budgets of awarded grants to ensure compliance and eligibility requirements of expenses prior to submitting reimbursement requests from the grantor.
  • Develops accurate reports of activity to granting agencies in coordination with PI.
  • Oversees service agency accounts in accordance with USU policies and procedures.
  • Maintains a comprehensive and up-to-date knowledge of research administration and service center requirements and controls.

 Responsible for development and leadership of business services team supporting TEAL:

  • Develops and maintains current process and procedure documentation, tools, training, and support mechanisms for financial/business operation within the department.
  • Instructs and assigns work to others both within a direct reporting structure and an indirect reporting structure. Communicates financial/business information, procedures, and expectations to personnel within the department, reviews related work, and provides feedback on service expectations.

 Actively and positively engages in procedural improvements and documentation:

  • Positively engages in department, college or university teams as requested to improve processes, implementation of new policies or systems, or researching issues/opportunities.
  • Suggests and develops new concepts and approaches to issues. As approved, works to positively implement the changes. 

Other duties as assigned. 

Qualifications

Minimum Qualifications

  • Bachelor’s degree in a business field plus three years of experience or an equivalent combination of education plus experience is required.
  • Experience in supervision and able to foster an inclusive and team-oriented environment.
  • Ability to use and develop Excel formulas correctly and independently.
  • Ability to develop professional materials with proper grammar and punctuation.
  • Ability to thrive in a fast-paced work environment while providing high quality customer service to a diverse population.
  • Ability to effectively prioritize multiple tasks and deadlines.
  • Ability to work independently with little or no supervision, as well as collaboratively and dynamically in team-based settings.
  • Ability to deal discretely with highly confidential and sensitive information showing good judgement and decision-making skills.
  • Meet background check requirements.

Preferred Qualifications

  • Experience in research administration.
  • Working knowledge of USU’s Banner, ServiceNow, Argos and/or Clover systems.
  • Working knowledge of USU’s purchasing and/or human resources policies and procedures.
  • Working knowledge of USU operational policies.
  • Experience working in a higher education academic department

Knowledge, Skills, and Abilities

  1. Knowledge of finance enterprise systems and software.
  2. Computer skills, including Excel and Windows.
  3. Knowledge of management reporting systems.
  4. Knowledge of finance, accounting, budgeting, and cost control procedures.
  5. Ability to train and lead staff.
  6. Problem solving and critical thinking skills.
  7. Knowledge of contracting process and associated local, state, federal, and other regulations.
  8. Ability to develop and maintain recordkeeping systems and procedures.
  9. Skilled in budget preparation and fiscal management.
  10. Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  11. Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  12. Knowledge of current business issues and trends.
  13. Expert knowledge of financial principles, practices, concepts, and that analysis of reports of financial data.
  14. Knowledge of privacy standards and compliance.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the candidate profile under “Resume/CV”.
  2. Names and contact information for at least three professional references to be provided at the beginning of your application in the candidate profile.
  3. Cover Letter should be typed/pasted at the end of the application process. 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with education and experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The School of Teacher Education and Leadership (TEAL) has an established tradition of land-grant outreach, delivering quality teacher education to preservice and inservice teachers and school leaders. TEAL offers an array of baccalaureate and graduate degrees, including a distance-delivered doctorate, within the Emma Eccles Jones College of Education and Human Services. TEAL provides outreach programs within the University’s Regional Campuses system.

 

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provide students with real-world service and research opportunities. 

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

*updated 04/18/2022

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