Utah State University

Sponsored Programs Accounting Supervisor

City Logan Campus
Posted Date 1 month ago(7/1/2022 11:51 AM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
Finance & Administrative Service
Controllers Office
Advertised Salary
Commensurate with experience plus excellent benefits


The Sponsored Programs Accounting Supervisor (Accountant III) provides Grant and Contract Post-Award fiscal and administrative support to USU’s campus community and external funding partners. They ensure regulatory compliance with federal, state, local, private, other states, and international policies, as well as Utah State University Policies & Procedures. They supervise three or more Sponsored Programs Accounting (SPA) personnel and work closely with them to assist with issues and workloads, ensure compliance, and resolve problems. They provide training to SPA employees and campus departments. They meet with and provide regular reporting to the SPA Manager regarding status of awards and any issues in your area. They accept various assignments to assist in the operation and accountability of the department.


Grant & contract accounting/financial reporting for Sponsored Program awards and overhead funds:

  • Account Reconciliation
  • Accurate and timely invoicing/financial reporting
  • Cost share tracking/reporting
  • Accounts receivables
  • Effort reporting
  • Compliance with federal and state laws & regulations, university policies and procedures, and awards’ terms and conditions
  • Regular, documented communication with Principal Investigators (PIs), Business Services, Sponsors, Sponsored Programs Office (SPO), and others as needed
  • Provide training to campus community and SPA personnel

Supervise three or more SPA personnel:

  • Provide support and oversight for entire team in all aspects of grants and contracts administration
  • Create a friendly work environment, encouraging questions, team cohesiveness, and effective communication
  • Provide constructive criticism/correction when needed
  • Review team’s awards for special terms and conditions and abnormal reporting requirements prior to set up; address with SPO/Sponsors if necessary and document outcomes
  • Review invoices/financial reports for accuracy
  • Ensure timely submission of invoices/financial reports, and required documentation (when applicable) for the team
  • Use reporting tools to identify and address potential compliance issues and look for anomalies/errors in the grants and contracts of the team
  • Engage with team by holding regular meetings with team to discuss issues and document resolutions

Reporting and accountability:

  • Inform SPA Manager of issues as soon as they become apparent
  • Evaluate performance of team members and provide feedback to SPA Manager
  • Assist with projects and apprise the SPA Manager of the status, requesting direction as needed
  • Prepare and analyze reports as requested
  • Accept miscellaneous assignments from the SPA Manager to assist in the operation and accountability of the department


Minimum Qualifications:

  • Bachelor’s degree in accounting or finance related field and 4 years accounting experience, or Master’s degree in accounting or finance related field and 2 years accounting experience
  • Evidence a thorough understanding of accounting principles, techniques, and reporting standards
  • Advanced computer skills including MS Excel experience and proficiency in additional MS Office applications including Word, Access, and Outlook
  • Effective oral, written, and interpersonal communication skills
  • Ability to work independently and prioritize workload
  • Willing to ask and receive direction
  • Team player who is concerned for the success of the entire department
  • Demonstrate the ability to provide analytical reviews, direction, and assistance to different parties (i.e., employees, departments, sponsors, etc.)

Preferred Qualifications:

  • Bachelor’s degree in accounting
  • Supervisory experience
  • Sponsored Programs (Grants and Contracts) experience
  • Knowledge and understanding of Uniform Guidance, with the ability to interpret regulations and guidelines for multiple programs funded with complex and broad guidelines for spending
  • Knowledge and understanding of USU Policies and Procedures
  • Experience with Banner software, including grant module
  • Experience with compliance to sponsor terms, university policies/procedures, and federal/state regulations

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Contact information for three professional references
  3. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*Updated 08/2022


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