Utah State University

Program Assistant

City Logan Campus
Posted Date 1 month ago(7/7/2022 6:51 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Student Programs & Services
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
Jon M Huntsman School of Business
Dean-Jon M Huntsman School of Bus
Advertised Salary
Minimum $39,000 commensurate with experience plus excellent benefits


Jon M. Huntsman School of Business Dean’s Office seeks a Program Assistant III for the FJ Management Center for Student Success. The Program Assistant will support the Director and professional staff in the execution of academic advising and career services activities.  The Program Assistant will execute events, coordinate First Year Experience/Workshops, communicate with external and internal stakeholders, maintain and report on FJ Management Center Data.  This position requires professionalism, excellent interpersonal and organizational skills, discretion, a high degree of accuracy with data, and the ability and confidence to work as a contributing team member. He/she/they must also be able to adapt to changing circumstances, be a self-starter, and able to work independently.


  • Coordinate logistics for FJ Management Center events (B2B, First semester workshops, class visits, etc.)
  • Utilize online Appointment Manager software and Microsoft Outlook to manage users and schedules for FJ Management Center for Student Success professional advisors, career specialists, student advising aides, and office staff
  • Maintain frequent, direct communication with Huntsman School faculty and staff throughout the event planning and execution process
  • Attend regular meetings with Huntsman School team members on upcoming events and projects
  • Manage multiple projects simultaneously at various stages of production
  • Focus on providing excellent customer service
  • Enter and utilize data, and report on outcomes using university systems like Microsoft Word and Excel, SalesForce and DegreeWorks, Box (cloud storage), Canvas, and Handshake (talent recruiting platform)
  • Coordinate the completion of graduation applications
  • Perform general office tasks including receptionist duties, staff support, answering phones, greeting and assisting students and visitors, and distributing mail
  • Attend staff meetings. Record and prepare minutes for distribution
  • Perform special projects/duties for Director and professional staff as needed

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job


Minimum Qualifications:

  • Associates degree plus 2 years relevant work experience or Bachelor’s degree or an equivalent combination of education and experience
  • Have strong interpersonal skills, able to communicate clearly both written and orally
  • Excellent customer relations skills
  • High degree of ability to multi-task, work independently with minimal supervision, take initiative, and problem-solve
  • Able to maintain confidences and receive instruction/direction from professional staff
  • Familiar with Microsoft Word, Outlook, and Excel
  • Be extremely accurate, exceptionally organized, and capable of prioritizing tasks with daily schedules
  • Able to work well under pressure

Preferred Qualifications:

  • Working knowledge of university forms, policies and procedures as they relate to student records
  • Familiarity and experience with the university and unit’s procedures across campus
  • Knowledge of Student Affairs departments and functions
  • Ability to retrieve and utilize/analyze data from university learning management systems (Civitas), and/or information resource systems (Argos, SSB/INB Banner, Appointment Manager, Salesforce)

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $39,000 commensurate with experience plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

We at the Jon M. Huntsman School of Business believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.


We started as the first business school in the West and have a proud legacy, but we’re not done yet. We strive each year to “Dare Mighty Things,” to honor the Huntsman name by putting our students first and developing programs that align with values such as ethical leadership and entrepreneurial spirit. We see successful outcomes of this approach in the lives of our students and alumni every day. We invite you to become a part of our aspirational journey.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*Updated 08/2022


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