Utah State University

Administrative Assistant

City Logan Campus
Posted Date 3 weeks ago(7/20/2022 12:17 PM)
Requisition ID
2022-5382
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 hours
College
Diversity Equity & Inclusion
Department
Vice President-DiversityEquity&Incl
Advertised Salary
Minimum $45,000 based on experience plus excellent benefits

Overview

The Office of Diversity, Equity & Inclusion at Utah State University seeks an experienced and highly professional, administrative assistant to work in a team-based office environment performing functions and responsibilities critical to the functioning of the office and affiliated units.

Responsibilities

  • Provide administrative support to the Vice President of Diversity, Equity & Inclusion including scheduling meetings, accurately maintaining calendar, organizing meetings, arranging travel, preparing correspondence, greeting guests, answering telephones, directing calls to appropriate parties, assisting with email messages, and other duties as requested
  • Screen inquiries and requests; uses judgement and tact to prioritize schedules, calendars, and meetings.
  • Organize meetings and special events, schedule and coordinate dates, times and venues, travel, attendance, agendas, and facilities
  • Contribute to unit goals by promoting a sense of community, inclusion and belonging for all at USU
  • Develop agendas and take minutes for meetings and communicate the same to related units
  • Maintain inventory and/or order office supplies
  • Composes and word-processes various standard documents, correspondence and reports.
  • Serve as primary point of direct contact and liaison with other USU offices, individuals, and external institutions and agencies for the VP of Diversity, Equity & Inclusion; assisting with mining data and compiling reports as needed
  • Assist with the coordination of daily operations of the Diversity, Equity & Inclusion Office
  • Communicate departmental/division policies, procedures, rules, and regulations
  • Ability to work with minimal supervision; demonstrated ability to work independently and self-motivated
  • Demonstrated ability to work in a culturally diverse environment and maintain positive intercultural and interpersonal professional relationships
  • Assist with various projects and assignments as needed
  • Supervise hourly staff and student workers as needed
  • Perform other miscellaneous job-related duties as assigned

Qualifications

Minimum Qualifications

 

Four years of experience; or vocational/technical training/associate degree in an office or business field plus two years of related experience; or a bachelor’s degree in a related field is required. 

 

Knowledge, Skills, and Abilities 

  • Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages.
  • Excellent critical thinking skills.
  • Skilled in creative problem solving.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Good organizational skills.
  • Strong verbal and written communication skills.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.
  • Knowledge of University policies and procedures.
  • Excellent customer service skills.

 

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-5”

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $45,000 based on experience plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to ten pounds.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

*Updated 08/2022

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