Utah State University

Weber County Staff Assistant II

City Weber County
Posted Date 3 weeks ago(7/20/2022 12:41 PM)
Requisition ID
2022-5385
# of Openings
1
Job Locations
US-UT
Category (Portal Searching)
Administrative/Clerical
Position Type
Benefited Full-Time
Job Classification
Non-Exempt
Percent of Time or Hours per Week
40 hours per week
College
Extension
Department
Northern Region
Advertised Salary
Minimum $30,160 commensurate with experience plus excellent benefits

Overview

Under close supervision of the assigned Utah State University (USU) Extension faculty and the lead office specialist, the Staff Assistant performs a variety of routine and specialized clerical work requiring skills in verbal and written communication, public relations, and organization. The position requires being a part of an office team that strives to accomplish the mission of USU Extension, which is to provide applied research-based information to the public.

Responsibilities

  • Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, scheduling, and other general duties as assigned. Most of this work will be during business hours, however, some evenings and weekend work may be required.
  • Provides administrative support, including scheduling events and activities, coordinating meetings/conferences, and sending newsletters and other email correspondence on behalf of the 4-H program.
  • Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
  • Sorts, screens, and distributes incoming and outgoing mail as needed.
  • Composes and word-processes various standard documents, correspondence, and reports as well as taking minutes at meetings as requested.
  • Update website content.
  • Manage Weber County 4-H website
  • Add all 4-H events to the University calendar
  • Maintain 4-H Facebook page and other social media, as requested
  • Uses programs such as Zsuite, County Fair Manager, Microsoft Word, Excel, Publisher, Powerpoint, and Canva to create flyers and other marketing materials.
  • Receives and processes 4-H enrollments; establishes and maintains an office filing system; enters and retrieves data relating to mailing lists, labels, and 4-H reporting data; maintains records, files, indexes, databases, etc.
  • Provides assistance in organizing new 4-H groups by recruiting leaders to sign up through Zsuite enrollment system, ordering 4-H materials, distributing material to leaders and clubs, printing letters and materials, etc. to insure cooperative county-wide 4-H development; performs a variety of tasks related to 4-H participation for the county fair, teen retreats, stock shows, horse shows, contests, fundraisers, awards programs, workshops, etc.
  • May provide non-business-related support for departmental programs and projects.
  • Compiles research data, and prepares papers for consideration and presentation.
  • Reports maintenance needs of office equipment or other building needs as needed.
  • Maintain budget spreadsheets and reconcile monthly with University reports.
  • Assist with purchasing supplies for programming.
  • Fill out and submit USU forms and documentation as required for financial responsibilities, travel, and other forms as needed.
    • Assist with travel authorization and reimbursement for 4-H staff or volunteers, as needed.
    • Responsible for proper cash handling, ensuring deposits into proper checking accounts within a timely manner, and managing payments/reimbursements for 4-H related expenses.
    • Organize and store receipts and other documents per policy guidelines.
  • Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualifications

  • Two years of experience in an office setting or an associate degree/vocational training - work experience must be appropriate to the position to be filled. An equivalent combination of education and experience may be considered.
  • Must pass a Utah Applicant Background Check.
  • Ability to travel within the county required – Must possess a valid Utah driver’s license and insured automobile or access to transportation.
  • Those selected for the interview may be required to demonstrate selected office skills as part of the interview process.

Preferred  Qualifications

  • Some knowledge of the purpose and goals of 4-H Youth Development programs.
  • Some knowledge of the mission and purpose of the Cooperative Extension System.
  • Education/experience in social media for business purposes.
  • Experience with evaluation, website management, and event management programs.
  • Ability to speak basic conversational Spanish.

Knowledge, Skills, and Abilities

  • Very detail-oriented with strong editing and proofreading skills.
  • Proficiency in Word, Excel, PowerPoint, Publisher, Canva, and related programs.
  • Working knowledge of modern office practices and procedures.
  • Interest in 4-H youth programs.
  • Ability to perform a variety of clerical work requiring some exercise of independent judgment.
  • Ability to multitask and set priorities.
  • ability to follow written and verbal instructions.
  • Ability to establish and maintain effective working relationships and communications, including stressful situations, with employees, other departments, and the general public.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-5”

 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $30,160 commensurate with experience plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. This position requires moderate physical activity, including the handling of objects up to 25 pounds and/or standing or walking more than one hour per day.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

*Updated 08/2022

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