Utah State University

Graduate Program Coordinator/Office Assistant

City Logan Campus
Posted Date 2 weeks ago(7/27/2022 4:02 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Percent of Time or Hours per Week
15-20 Hours per week
College of Agriculture & Applied Sc
Landscape Architecture & Environmen
Advertised Salary
$17.00 - $18.00 DOE


This position will support the LAEP Graduate Programs (Master of Landscape Architecture, Master of Environmental Planning, Bachelor & Master of Landscape Architecture, and Bachelor & Master of Environmental Planning) and the Graduate Program Coordinator via various duties. The position offers interaction with graduate students and the opportunity to encourage and guide them in their program of study. This position will also provide general office support to LAEP.


  • LAEP Graduate Program Coordinator
    • Answer program inquiries and communicate with prospective graduate students
    • Manage application process
    • Monitor student degree progression
    • Attend monthly university-wide GPC meetings and act as a liaison
  • LAEP Coordinator
    • Course Fee reviews
    • Catalog updates
  • Inventory Coordination – facilities, equipment, keys
  • LAEP Assessment Coordinator
    • LAAB Accreditation reports
    • IDEA surveys
    • LAEP Assessment Plan
  • General office duties in support of students, faculty, and senior staff
    • P-card receipt attacher
    • Faculty meeting notes and materials
    • LAEP syllabi collection and storage
    • Coordinate Qualtrics surveys
    • Coordinate LAEP libraries and manage Librarika
    • Coordinate LAEP list serves
  • Other duties as requested


Minimum Qualifications:

  • Four years of office support experience OR a Bachelor’s degree OR applicable certificate plus 2 years of directly related office experience.
  • Must have a strong understanding of the English language, including spelling, grammar, and letter writing; and excellent proofreading and editing skills.
  • Proficient in MS Office suite, with particularly strong Excel skills.
  • Ability to solve problems and manage multiple tasks.
  • Ability to work collaboratively, as well as independently with limited supervision.
  • Strong organizational skills.

Preferred Qualifications:

  • Bachelor’s degree in related field.
  • Familiarity with USU policies and procedures.
  • Experience with USU Banner.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

$17.00 - $18.00 DOE


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*Updated 08/2022


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