Utah State University

Purchasing Agent II

City Logan Campus
Posted Date 1 week ago(8/3/2022 2:17 PM)
Requisition ID
2022-5463
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Accounting/Finance
Position Type
Benefited Full-Time
Job Classification
Exempt
Percent of Time or Hours per Week
100%
College
Auxiliary Enterprises
Department
Controllers Office
Advertised Salary
Salary Based on Experience, plus excellent benefits

Overview

Incumbents in the Purchasing Agent series obtain pricing through the bid process for the purchase of commodities and services; research the marketplace to identify new vendors, new methods of procurement, and stay updated on pricing trends; and advise on contract terms and conditions and policies and procedures. They also review and sign certain contracts related to purchases.

 

The Purchasing Agent II is distinguished from the Purchasing Agent I in that incumbents in the II level have the knowledge and experience to independently perform more complex duties.

Responsibilities

The Purchasing Agent II reports to the Director or Associate Director of Purchasing. This classification may train and guide support staff and/or lower level purchasing agents.

 

Essential Functions

  1. Prepares bid sourcing events, evaluates bid proposals, and issues purchase orders.
  2. Confers with University departments regarding requirements, specifications, and deliveries.
  3. Advises departments on purchasing policies and procedures and provides vendor sources.
  4. Reviews and researches purchasing requests.
  5. May involve direct contact with vendors/suppliers.
  6. Analyze, review, and approve contracts
  7. May train and guide technical/clerical support staff.
  8. Complies with and maintains knowledge of rules, legislations, regulations, standards, and best practices.
  9. Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualifications

  1. Bachelor’s degree in a relevant field plus two years of experience or an equivalent combination of education plus experience is required.

Fundamental Abilities
Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

  1. Communicating: Communicates effectively both verbally and in writing.
  2. Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.
  3. Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
  4. Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.
  5. Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
  6. Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
  7. Service Orientation: Actively seeks opportunities to help others.
  8. Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated.

Knowledge, Skills, and Abilities

  1. Ability to review and prepare specifications.
  2. Ability to read and understand technical language in contracts.
  3. Skilled with computers.
  4. Ability to place orders via phone, internet, fax, and/or mail.
  5. Ability to adapt to and manage change.
  6. Ability to handle situations with tact and diplomacy.
  7. Strong organizational skills.
  8. Exceptional verbal and written communication skills.
  9. Skilled at negotiation.
  10. Ability to apply critical thinking skills.
  11. Knowledge of University policies and procedures regarding purchasing.
  12. Ability to establish and maintain purchasing and other records.

Core Characteristics
As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

  1. Take initiative.
  2. Maintain confidentiality.
  3. Be accountable.
  4. Behave ethically.
  5. Be honest and trustworthy.
  6. Demonstrate a strong work ethic.
  7. Be inquisitive.
  8. Be detail oriented.
  9. Be self-motivated.
  10. Efficiently manage multiple tasks.
  11. Be a team player.
  12. Be committed to improving USU.

Disclaimer
This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Salary Based on Experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

*Updated 08/2022

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