Utah State University

Business Assistant II

City Logan Campus
Posted Date 5 days ago(8/5/2022 12:11 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
Business Services
Bus Svs-Education & Human Svs
Advertised Salary
Minimum $38,000 commensurate with experience, plus excellent benefits


A Business Assistant II is needed to support the USU STARS! GEAR UP program’s business needs. We are looking for a highly organized individual with great customer service skills, who can work with limited supervision, to support the business aspects of the grant management. The successful candidate will manage grant budgets and the invoice process, support partners through regular communication and training, and ensure grant compliance with associated policies, procedures, and expectations under the supervision/guidance of the Business Manager and Program Director. The Business Assistant II will receive a competitive salary and the amazing benefits offered by Utah State University. 


Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) is a federally-funded program that was designed to help students prepare for and succeed in college. Housed in the USU’s School of Teacher Education and Leadership, USU STARS! runs four GEAR UP grants, serving over 12,000 students throughout the state of Utah. The positive work environment provides professional development opportunities, fast-paced programmatic and budget maintenance, and an opportunity to make a difference in the community.


The position is contingent upon funding.


  • Act as resource to school partners in invoice processing and match fulfillment.
    • Train new partners to ensure understanding of grant regulations and budget processes
    • Process monthly invoices
    • Lead school partner development of annual expense and match budgets
    • Interpret/explain USU policies, Federal policies, and STARS! GEAR UP guidelines to school district staff, site managers, and other engaged constituents in a clear and understandable manner
  • Develop and prepare reports as needed
  • Coordinate with Project Director and Business Manager for the smooth operation of the program and administrative support staff
  • Ensure all business procedures are consistent with grant and university policies.
  • Other duties as assigned


Minimum Qualifications

  • Four years of directly-related financial or research administration work experience with increasing responsibilities or Bachelor’s degree in Business Administration, Management, or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required
  • Competent in the use of computer programs including Excel (including expert experience with formulas and spreadsheets), Windows and other applications
  • Experienced in managing multiple responsibilities and deadlines
  • Proactive in resolving issues, setting up processes, and providing high-level customer service
  • Job offer is contingent upon the successful completion of a background check

Preferred Qualifications

  • Experience in grant/research management
  • Working knowledge of Banner finance modules
  • Knowledge of USU financial policies
  • Knowledge of Uniform Guidance

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Contact information for three professional references to be provided in the candidate profile.
  3. Cover letter to be typed/pasted at the end of your application

Please do not upload any documents other than your resume to your candidate profile.  You will be instructed to type/paste the cover letter during your application. 


**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $38,000 commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provide students with real-world service and research opportunities. 

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employees 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 04/18/2022


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed