Utah State University

Compliance Officer

City Logan Campus
Posted Date 2 months ago(9/17/2022 6:29 PM)
Requisition ID
2022-5664
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Other
Position Type
Benefited Full-Time
Job Classification
Exempt
Percent of Time or Hours per Week
100%
College
Legal Affairs
Department
Vice President-Legal Affairs
Advertised Salary
Commensurate with experience, plus excellent benefits

Overview

This Compliance Officer position provides strategy, operational leadership, and coordination for USU’s comprehensive Conflict of Interest (COI) program, as set forth in USU Policy 545, and associated procedures. The incumbent has primary responsibility for managing USU’s receipt of disclosures of outside interests, determinations of conflicts of interest (COI), and management or elimination of COIs among USU employees and other members of the USU community that are reasonably related to university teaching and administrative activities. The Compliance Officer reports to the Chief Compliance Officer and acts in an oversight and coordinating role in conjunction with other administrators and compliance owners (e.g., units in the Office of Research, Human Resources, Technology Transfer, Advancement and Student Financial Services, and direct supervisors) to implement an effective systemwide program for identifying and managing financial COIs and Institutional COIs. The position supports the work of the COI Committee in its review and management of conflicts of commitment and institutional COIs, assisting in the development and maintenance of Institutional Conflict of Interest-related databases, and developing and delivering education and training sessions for the University community.

 

The Compliance Officer will assist Legal Affairs in managing policy development at USU and related policy lifecycle activities, including development or adoption of policy management systems and monitoring and maintaining policies and procedures related to regulatory requirements as required.

 

This position is telework-eligible (as a hybrid position) within the State of Utah. Telework outside the state of Utah is subject to review and approval by the University before an offer is extended.

Responsibilities

  • Act as the primary source of expertise for employees and their supervisors for information about outside interests related to their USU teaching and administrative responsibilities that require disclosure, how disclosures are assessed to determine the need for COI Management Plans, how to develop and monitor approved management plans, and how to meet the requirements of the Utah Public Officers’ and Employees’ Ethics Act.
  • Manage the disclosure of outside interests held by employees that are not research-related.
  • Understand and provide guidance to employees on all campuses regarding the complex regulatory requirements that surround disclosures and management of teaching, administrative and transaction-related COIs and conflicts of commitment.
  • Coordinate with Research Integrity & Compliance in developing and producing annual reports of conflicts of interest activities including information about all identified conflicts of interest.
  • Develop and deliver appropriate training to employees and administrators to facilitate an efficient and effective COI program.
  • Support the Office of Research, Human Resources and others in developing and delivering effective training. Assess all COI training on an ongoing basis and improve compliance by delivering accurate and engaging training through all effective means.
  • Provide expertise and coordination with systems developers to ensure that employees and their supervisors are disclosing and assessing outside interests in a timely and efficient manner.
  • Act as the co-owner of the Conflicts of Interest Policy together with the Director of Research & Integrity, periodically reviewing policies and procedures related to Conflicts of Interest and managing the policy lifecycle for the COI and other policies. Continuously evaluate and improve procedures related to non-research related employee disclosures of outside interests and management of COIs.
  • Support the activities of the USU Conflict of Interest Committee. Provide onboarding education and training to new committee members and maintain a regular training schedule to ensure members are aware of their duties and capable of conducting the business of the committee. Encourage members to provide information about COI to colleagues in their areas of expertise.
  • Coordinate with the Institutional Review Board and others in circumstances where a COI could affect USU decision-making activities or impinge on institutional ethical requirements.
  • Work with the Chief Compliance Officer to investigate and resolve complaints related to outside activities that are received by USU through its Hotline Reporting System.
  • Provide support as assigned to policy owners throughout the university in development, review and approval of new policies, policy amendments, procedures and assisting with required policy reviews. Support university-wide efforts to manage and coordinate internal control systems.
  • Participate in national or regional professional associations that provide insight into assigned functional areas, such as FOCI-Academe.

The statements contained in the position description are not all-inclusive; additional duties may be assigned and requirements may vary from time to time.

Qualifications

Minimum Qualifications:

  • Bachelor's degree with a minimum of 2 years of experience or master of science, legal or public administration degree within a compliance, legal, or risk management function.
  • Demonstrated ability to work unsupervised, exercise leadership, and influence change.
  • Demonstrated organizational, facilitation, written and oral communication, and presentation skills.
  • Well-developed professional and interpersonal skills; ability to interact effectively with people at all organizational levels of the University.
  • Demonstrated experience in establishing and maintaining compliance or internal control systems in an academic setting.
  • Strong working knowledge of Microsoft Office 365 software, document collaboration software including Box, and team collaboration systems such as Zoom or Team.

Preferred Qualifications:

  • Demonstrated knowledge and experience that has supported increasing responsibilities and achievements in compliance, administration and/or legal activities.
  • Four years' experience in research-intensive higher education institutions collaborating with multiple departments/units in a decentralized environment to coordinate with multiple constituencies while also meeting the needs of the organization as a whole is strongly desired.
  • Working knowledge of state and federal requirements for disclosure of outside interests and management of conflicts of interest including, without limitation, 42 CFR Subpart F, “Promoting Objectivity in Research;” NSF PAPPG, Chapter IX, “Conflicts of Interest” and the Utah Public Officers’ and Employees’ Ethics Act.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. An example of recent work product (de-identified if appropriate) that represents a policy, procedure or guideline developed by the applicant utilized to support a unit or institution-level compliance function to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-10”.
  3. Minimum four (4) professional references with contact information completed in the Candidate Profile.
  4. Cover Letter describing the applicant’s qualifications for the position as well as a vision for the role of the Conflict of Interest Officer at an R1 land-grant university to be typed/pasted at the end of your application.

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

*updated 11/2022

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