Utah State University

WATS Office Assistant

City Logan Campus
Posted Date 2 months ago(11/17/2022 6:57 PM)
Requisition ID
2022-5900
# of Openings
1
Job Locations
US-UT-Logan
Category (Portal Searching)
Administrative/Clerical
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Non-Benefited
Percent of Time or Hours per Week
20 - 40 hours per week
College
Quinney College of Natural Resourcs
Department
Watershed Sciences
Advertised Salary
Minimum $15.00 Depending on Experience
Telework Eligible
No

Overview

The Watershed Sciences Department seeks an experienced and highly professional assistant to work in a team-based environment. The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team. This individual will also serve as liaison with the School of Graduate Studies.

 

This position is funded for 12 months, with further position duration contingent upon funding and staffing

Responsibilities

Graduate students

  • Serve as the Watershed Sciences liaison with the USU School of Graduate Studies
  • Attend monthly Graduate Program Coordinator (GPC) meetings to stay current with School of Graduate Studies policy and procedures.
  • Establish and maintain files and records associated with graduate students from application to graduation.
  • Orient incoming graduate students via videoconferencing.
  • Monitor graduate student progress throughout their program by verifying forms are submitted in a timely manner.
  • Process grant tuition payments, grant fee payments, and tuition awards for qualifying graduate students.
  • Keep WATS Graduate Handbook, database, and other informational items up-to-date.
  • Prepare memos, petitions, and correspondence to various entities on behalf of graduate students.
  • Review formatting of theses/dissertations before they are submitted to the School of Graduate Studies.
  • Assist with the organization of the annual Department Graduate Research Symposium.

Other Office Tasks

  • Manage IDEA course evaluations for faculty and other instructors.
  • Maintain email lists for grads, undergrads, and postdocs in the department.
  • Conduct annual department inventory of keys and capital equipment.
  • Process payments for FedEx packages.
  • Maintain/order office supplies as needed.
  • Greet everyone in a professional manner and provide a friendly and welcoming office atmosphere.
  • Direct student, staff, and faculty inquiries.
  • Assist with room scheduling for meetings and seminars.
  • Perform other office duties, including answering and directing phone calls, sorting mail, scanning, making copies, and other general duties, as assigned.

Disclaimer:

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position, and those duties may change over time.

Qualifications

Minimum Qualifications:

  • Office related experience
  • Demonstrated high-level written, oral, and interpersonal communication skills.
  • Must be accurate and detail oriented.
  • Strong organizational skills and ability to work independently.
  • Able to maintain confidences.
  • Proficient computer skills in Microsoft Outlook, Excel, and Word.
  • Highly dependable and able to meet deadlines.
  • Ability to work collaboratively in a busy office environment and to be a team player.

Preferred Qualifications:

  • 2 - 4 years office related experience.
  • Knowledge of USU Banner and USU policies, forms, and procedures.
  • Experience in a university environment.
  • Experience with graduate programs.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
  2. Names and contact information for at least three professional references to be provided at the beginning of your application in the candidate profile. 
  3. Cover letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $15.00 Depending on Experience

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The S. J. & Jessie E. Quinney College of Natural Resources is nationally and internationally recognized for its research, extension, and teaching on natural and socio-environmental ecosystems. It is a high-impact college at Utah State University with almost $11M in research funding annually, 61 tenure-track faculty in three departments, and close partnerships with federal and state natural resource agencies.  

 

The Department of Watershed Sciences in QCNR is a powerhouse in the science of ‘wet’ ecosystems, including rivers, lakes, wetlands, reservoirs, and the watersheds that feed them. Faculty are committed to making science useful for planning, management and restoration efforts, and are well-positioned to study and solve complex, interdisciplinary problems with a cadre of ecologists, hydrologists, geomorphologists, biogeochemists, and others.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

 

*updated 11/2022

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