Utah State University

Program Assistant II

City Grand County
Posted Date 1 month ago(2/18/2023 6:52 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
County Operations Reporting & Eval
Advertised Salary
Commensurate with experience plus excellent benefits
Telework Eligible


USU Extension in Grand County is seeking a creative and positive person to work as a program and staff assistant to Extension faculty. Hours will be Monday-Friday 8 am to 5 pm in the USU Extension office in Grand County. This is a full-time benefited position. Applicants should be able to work well independently and in a team. Some evening and weekend work may be necessary.  “This position is administratively responsible to the Grand County Extension Director.


  • Assist USU Extension faculty in the development of programs, with emphasis on the 4-H program, through clubs and activities, providing youth with positive life skills. 
  • Recruit volunteer leaders and assist in training, supervising and mentoring volunteers, Provide the public with 4-H enrollment and educational information. 
  • Develop materials to promote supported community out-reach programming including assisting in the development of PowerPoint presentations and other educational materials, mailings, flyers, brochures, banners, and postcards.
  • Responsibilities include keeping websites and other social media up-to-date and accurate as well as advertising classes and programs
  • Work cooperatively with USU Extension faculty and other USU staff on a variety of programming needs as assigned by the Grand County Extension Director.
  • Have basic knowledge of, or desire to learn about family and consumer sciences and horticulture and natural resources.
  • Applicant must be willing to work both independently and in a team.
  • Creative ideas are encouraged to continuously improve programming.
  • Assume standard office duties, including but not limited to; word processing, copying, faxing, scanning, editing, mailing, phone reception, email, taking meeting minutes, creating spreadsheets, and other general office duties as assigned.
  • Assist all Extension faculty as time permits and as authorized by the Extension Director.  Keep Extension Director informed of activities.Handle communication with Extension programming participants through mail, flyers, advertisements, letter, email, phone calls, and website. Maintain class registration through phone and website; create, organize and maintain class rosters.
  • Assist with reports and paperwork related to faculty programming by maintaining and organizing budgets, travel paperwork, timecards, purchasing and other required reporting and program evaluations.
  • Assist in the inventory of 4-H curriculum and supplies and in determining needs and ordering supplies.
  • Attend 4-H Leadermete (Spring) and 4-H In-Service (Fall) at various locations in the state.


Minimum Qualifications:

  • 2 years of office related experience, higher education or equivalent.
  • Self-Motivated and able to accomplish a variety of tasks without direct supervision and able to adhere to deadlines.
  • Demonstrate professional work manner and ethics; including but not limited to, properly handling sensitive and confidential business data and personal information.
  • Demonstrate effective communication skills, both written and oral.
  • Demonstrate strong organizational skills and ability to pay attention to detail.
  • Excellent computer skills and proficient knowledge of a variety of Microsoft programs such as word, excel, and other basic computer operations.
  • Must display exceptional human relation skills and be able to pleasantly interact with a variety of individuals.
  • Must be able to work effectively with supervisors, clientele, co-workers, volunteers, and professionals.
  • Some flexibility in work schedule required for occasional evening and Saturday program.
  • The selected candidate will be required to pass a background check, in connection to assisting with youth programs.
  • Skills in using social media; including but not limited to, Facebook, Twitter, Instagram, YouTube, and Pinterest.

Preferred Qualifications:

  • Bachelor's degree or four years of work experience as an administrative assistant.
  • Motivated individual with a creative thought process.
  • Strong attention to detail and a good eye for aesthetic work.
  • Strong editing skills.
  • Excellent budget tracking skills.
  • Knowledge of Cooperative Extension Services.
  • Ability to speak, understand, and write in Spanish.
  • Sense of humor and ability to keep things in perspective.
  • Experience recording and/or setting up for presenting online and live programming.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 11/2022


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