The Youth Program Assistant works under the direction of the Program Coordinator to provide logistical coordination and facilitation for the youth programs held on the USU campus. The position will help with aspects of coordination, facilitation and assistance with various youth program events and work as a team member to assist all related program activities and special events.

The Youth Program Assistant will use discretion and independent judgment as well as exceptional customer service in the performance of program and event related activities. Youth Program Assistants will need to have exceptional organization skills and work well in a high paced environment. Team members will be required to work weekends and holidays when program groups are on campus.

Event Services will arrange for the incumbent to attain required certifications including food handler's permit, USU golf cart permit, USU driver training, Minors on Campus training, and CPR/First Aid certifications following the hiring process. A background check will be conducted on all finalists.

*The job requires working evenings, including Friday evenings, and weekends.

1. Office/Program Duties Percentage of Time: 65%
   
   • Assists the program coordinator in the planning and onsite coordination of assigned youth program groups
   • Assists in coordination with USU vendors and local vendors for meals and other services
   • Assists in the final preparations of housing reports and memos to campus vendors
   • Typing participant evaluation summaries and preparing final evaluation reports
   • Data entry of participant information
   • Assists in the preparation and maintenance of team supplies and equipment
   • Assists in the processing final payments to vendors (ensuring payments are made on time)
   • Filing memos, receipts, invoices, and all other paperwork as instructed by the program coordinator.
   • Participates in on campus vendor meetings throughout program season (May – July)
2. On-site Program Facilitation Percentage of Time: 20%
   
   • Assists in conducting the check-in and check-out process for the residence halls
   • Assists in monitoring all meal functions, and activities
   • Assists in pre-inspection to ensure all meeting rooms and special event facilities are ready prior to group's arrival
   • Assists in the conducting and facilitation of Aggie Games (as needed), which are a series of outdoor games including volleyball, Frisbee, relay races, water games, climbing wall, etc.
   • As assigned - assists in monitoring and/or facilitating a variety of indoor and outdoor group activities
   • Assists in mitigating risk, reporting damage and filling out incident and injury reports and keeping activity logs as assigned
   • Assists in the preparation of final financial reports
   • Assists in the conducting of welcome and orientation sessions for the entire group and the chaperones as needed
     Learning and following department processes and procedures
3. Assist the team with other duties as assigned. Percentage of Time: 15%

Minimum Qualifications:

1. Exceptional customer service abilities and outgoing personality
2. Experience working in a team environment
3. Must be hard working, dependable, and prompt
4. Working skills with Microsoft Word and Excel programs
5. Ability to operate standard office equipment to include copiers, computer data systems, and printers
6. Excellent oral, written, and interpersonal communication skills
7. Strong organizational and record keeping skills
8. Ability to work well in and remain pleasant in stressful situations
9. Must be patient and positive, particularly while working with large groups in noisy conditions

Preferred Qualifications:

1. Preference will be given to individuals who have experience working with youth ages 12-18
2. Strong clerical and record keeping skills

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Contact information for Professional References to be uploaded at the beginning of your application in the Candidate Profile under “Documents 1-5” (iForm)

**Document size may not exceed 10 MB.**

This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment.

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

*updated 11/2022