Utah State University

Event Programmer (Program Coordinator I)

City Logan Campus
Posted Date 3 weeks ago(3/3/2023 4:40 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Program Management & Support
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
Executive Vice President
Advertised Salary
Minimum $38,000 commensurate with experience plus excellent benefits
Telework Eligible


The Utah State University Admissions Office seeks an energetic student-oriented individual to join our Events Team. The Event Programmer (Program Coordinator I) will be primarily responsible for large-scale recruitment events hosted on- and off-campus by the Admissions Office (attendance ranges from 300-1500 prospective students and their families). This position requires excellent interpersonal, logistical and organizational skills as the candidate will work with prospective students, parents, counselors, USU departments, vendors, venues and other community members.


Recruitment at USU is a team effort. The successful candidate will be instrumental in creating meaningful experiences with USU that impact a student’s decision to enroll. Event attendance increases the likelihood that a student chooses USU and is a crucial enrollment management indicator. This position will assess event metrics, explore ways to innovate, and build relationships among all USU campuses, departments and colleges. The candidate must be a self-starter, work well both independently and in a team.


This position allows for flexibility in the work schedule and can accommodate slight variations to traditional business hours. Occasional evening and weekend work is required.


  • Conception, planning and execution of the following programs hosted by hosted by the Admissions Office (To learn more, please visit the Events website):
    • Utah State University Leadership Conference
    • True Blue Days
    • Open Houses
    • Admitted Students Day
    • Campus Tours
    • Group Tours
  • Coordination with staff and students across campus
  • Train students and staff on how to assist at events
  • Manage budgets ranging from $10,000 to $250,000
  • Act as a liaison to other departments and community partners.
  • Arrange travel, food, lodging, venues and transportation inside and outside of Utah
  • Ambassador Program responsibilities including training on events, advising and enforcing expectations


Minimum Qualifications:

  • Associate degree plus two years of related work experience; or a bachelor’s degree in a related field; or an equivalent combination of education plus experience.

Preferred Qualifications:

  • Experience planning and executing large-scale events
  • One year of related experience in university admissions and/or recruitment
  • Strong customer service orientation, experience, and knowledge with the ability to apply those skills in creating positive relationships with others
  • Ability to work with various audiences, including prospective students (traditional & post-traditional), parents, counselors, alumni, university community members, and other constituents
  • Familiarity with Customer Relations Management Software (Recruit, Salesforce), Banner, and other university software systems

Knowledge, Skills and Abilities:

  • Ability to build trusting relationships with customers and coworkers
  • Adaptable to changing conditions or work assignments, which include working occasional nights and weekends
  • Acute attention to detail
  • Ability to manage data, run reports and analyze trends

Required Documents

Along with the online application, please attach:

  • Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  • Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $38,000 commensurate with experience plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Admissions Office Mission
Our mission is to recruit, admit, and enroll students who are the best fit for Utah State University; to maintain the livelihood of the university through programs and services; and achieve annual enrollment goals by keeping the individual student as our focus. We delight in serving as the front door to Utah State University and setting the tone for the unique experience awaiting our future and returning students.


Our Goals

  • Provide superior service and knowledgeable staff.
  • Help our customers feel welcome and direct their paths in every way.
  • Facilitate prospective students' transition through timely and accurate information, personal advising, and Aggie pride.
  • Develop and maintain relationships with students, parents, counselors, campus personnel, and the community.
  • Secure the integrity of the University by providing equal opportunity and access for students, preserving fair requirements, and making just decisions.
  • Encourage campus involvement in recruitment activities and coordinate the overall enrollment strategies for new students.
  • Educate our audiences regarding the University's mission and the benefits of an Aggie experience.
  • Support and strengthen all efforts to promote and market Utah State University.
  • Adhere to and carry the goals of University leadership.
  • Keep the best interests, learning, and development of our students central to all we do.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 11/2022


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