The College of Science has an opening for a full-time Business Assistant. This position is part of the Business Services Team for the college and focuses on travel, human resources, scholarships, and other financial services. The position is located within the College of Science Dean’s Office and will report to the college business manager.

Travel:

• Prepare Travel Authorizations & complete Travel Reimbursements in accordance with travel policies and procedures
• Maintain current emergency information on travelers
• Maintain database of travel expense reports
• Provide daily accessibility to travel status
• Analyze and advise of real or potential problems with travel
• Monitor and enforce compliance to established university policies and procedures
• Answer inquiries pertaining to travel
• Run weekly and/or monthly reports to ensure that TAs and TRs are completed in a timely manner
• Participate in training new users/travelers

Personnel:

• Maintain and input semi-monthly payroll for hourly workers
• Prepare EPAFs for employees; includes new hires, terminations, transfers, short-term disability and extra service compensation
• Submit benefited employee vacation and sick leave
• Submit job postings
• Collect required work forms
• Analyze and advise directors of real or potential problems
• Monitor and enforce compliance to established university policies and procedures
• Attend university training to stay current on policies and procedures
• Manage and maintain special projects independently as assigned
• Answer inquires pertaining to EPAFs, new hire paperwork, job postings, etc.
• Maintain electronic filing of documents and historical data

Financial:

• Attaches receipts to P-card Workflow transactions
• Assists in enforcing P-card regulations
• Prepares purchases in EZbuy
• Prepares various documents including journal vouchers, on-campus expenditures, budget transfers, and spreadsheets
• Special projects as assigned
• Develops and maintains record keeping systems

Scholarships:

• Acts as a back-up for business manager in the area of scholarships
• Become familiar with university scholarship policies and procedures
• Maintain electronic filing of documents and historical data

College of Science Business Services Team:

• Participate fully in team meetings and training at the college and university level.
• Back up other business assistants/managers within the college on various transactions as needed/requested.
• Be a part of the solution when changes are initiated or required.

Other:

• Maintains a strong and productive working relationship with staff, students, faculty, administrators and external constituents
• Provides proactive excellent customer service to constituents at all levels
• Contributes positively and proactively in a team environment in order to meet unit goals
• Commits to integrity; performs duties with diligence in accordance with professional standards and enforce University policies and procedures, uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, standards
• Attends university and other training to stay current on policies, procedures, and best practices
• Possesses adequate knowledge of financial, scholarship, travel and personnel areas to fill in as needed
• Participates in the continual streamlining of processes for efficiency and clarity
• Participates in creating and managing more efficient and accurate ways of record keeping

Minimum Qualifications:

• Two years of directly related work experience with increasing responsibilities, OR an Associate’s degree or certification(s) in a designated field
• Dependable with a strong work ethic

Preferred Qualifications:

• Bachelor’s degree in Accounting or Finance/Business related, OR four years of related experience
• USU experience
• Familiarity with USU travel, purchasing, p-card, and HR policies and procedures
• Experience with Banner and USU forms

Knowledge, Skills, & Abilities

• Friendly and service-oriented attitude with excellent customer service skills
• Strong interpersonal, oral, and written communication skills
• Computer skills including Excel, Windows and word processing
• Accurate keyboarding and data entry skills
• Deductive reasoning, problem solving, and prioritizing skills
• Excellent organizational skills and attention to detail
• Ability to work under pressure in a fast-paced office environment
• Ability to work independently, anticipate needs, and voluntarily take appropriate action

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV" 
2. Contact information for three professional references
3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

*updated 11/2022