Utah State University

Admissions Assistant

City Logan Campus
Posted Date 1 month ago(5/3/2023 12:52 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Non-benefited (hourly) Part-Time
Job Classification
Percent of Time or Hours per Week
25 hours per week
School of Graduate Studies
Advertised Salary
Minimum $16.00 per hour
Telework Eligible


The admissions assistant position at the School of Graduate Studies (SGS) is a student/hourly position designed to assist SGS staff in achieving administrative objectives. This position works closely with the SGS admissions officers and occasionally with the SGS Registrar. You will provide support in a wide variety of areas including assisting with transcripts and student records, calculating transcript GPAs, and answering phone calls and emails. This position is telework eligible within the state of Utah.


  • Flexible hours (10-25 per week based on interest and availability).
  • Telework is flexible but most times will be required to work in the office.
  • Hourly wage starts at a minimum of $16.00/hour.
  • Scan/ upload/file domestic and international transcripts both electronic and physical.
  • Calculate transcript GPAs.
  • Manage Graduate Studies Admissions email account.
  • Assist front desk staff with general student questions in person and over the phone.
  • Occasionally answer the main Graduate School phone and connect callers with the appropriate staff member or department.
  • Occasionally assist the Graduate Registrar with a variety of tasks.
  • Must have a positive attitude, excellent clerical skills, a strong work ethic, and interpersonal skills.
  • Must have the ability to work under pressure in a fast-paced office environment, as well as excellent problem-solving and organizational skills.
  • Other responsibilities as assigned.


Minimum Qualifications:

  • A can-do attitude and the ability to pick up tasks quickly.
  • Strong written and verbal communication skills.
  • Ability to meet deadlines.
  • Keen attention to detail.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”.
  2. Cover Letter to be typed/pasted during application process.

Please do not attach cover letter in the Candidate Profile; you will be instructed to copy and paste this later on in the application.  **Document size may not exceed 10 MB.**

Advertised Salary

Minimum $16.00 per hour


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The School of Graduate Studies is a reporting unit of the Office of the Provost & Chief Academic Officer. For more information, please visit https://gradschool.usu.edu/.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 11/2022


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