Utah State University

Equipment and Setup Coordinator II

City Logan Campus
Posted Date 2 weeks ago(5/19/2023 3:55 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per week
Finance & Administrative Service
Event Services
Advertised Salary
Salary commensurate with experience plus excellent benefits
Telework Eligible


Event Services is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations".


The primary purpose of the Equipment and Setup Coordinator II (Coordinator Service II) is to assist with the logistical management of event spaces in multiple event venues including, but not limited to the Taggart Student Center, Eccles Conference Center, University Inn (5th Floor), David B. Haight Center, West Stadium Center, Spectrum, and other indoor and outdoor spaces for university and public events. Duties include the setup and striking of event equipment such as: chairs, tables, stages, and other event related equipment. In addition, the Equipment and Setup Coordinator will assist with cleaning and maintaining event equipment and spaces, to maximize a healthy, safe, pleasant, and functional environment. They work as a member of a team to complete tasks.


Event Setup and Strike
Under the direction of the Equipment and Services Coordinator:

  • Operate mid-sized to large moving trucks in the transportation of event equipment and materials
  • Coordinate customer needs with coordination team to ensure proper, accurate and timely venue and equipment set up
  • Confirm event space before and after setup to ensure cleanliness and order accuracy as well as readiness for next event
  • Communicate at a high level with many event stakeholders
  • Read and follow setup maps and instructions
  • Coordinate change orders with coordination team
  • Transport equipment and supplies between storage space and event location
  • Organize and assemble setup equipment (chairs, tables, stage, pipe & drape, podiums, etc.)
  • Cleans and prepares event spaces including floors, walls, tables and chairs, etc.

    • Removes debris from trash receptacles and keeps liners and receptacles clean.

  • Remove equipment not required for event
  • Following event strike equipment, inventory, inspect for damage and clean as necessary
  • Adhere to policies and procedures including event tracking, project fulfillment and information flow

Event Setup Planning

  • Review daily and weekly setup schedules for accuracy
  • Attend weekly coordination meetings as assigned
  • Under the direction of the Equipment and Services Coordinator:
  • Create setup maps
  • Attend planning meetings with customer and Program Coordinator as assigned

General Functions

  • Participates in trainings
  • Provides guests, customers, students and employees with directions, general information and assistance as requested
  • Practices and promotes continuous improvement of environmental and safety practices
  • Follow and initiate all department and venue procedures in the event of an injury, emergency or evacuations
  • Follow all campus and building policies and procedures as identified by Utah State University
  • Performs all functions assigned by the Equipment and Services Coordinator

Other Specific Functions

  • Safely and effectively back a pickup truck and large trailer into tight spaces using complex maneuvers
  • Load and unload event related equipment and materials on and off trucks and trailers, while ensuring that appropriate padding and straps are used to prevent injury or damage
  • Safely operate mechanical tailgates, and mechanical lifts to facilitate loading and unloading equipment
  • Supervise assigned hourly employees to accomplish setup tasks and other tasks as assigned
  • Assist Coordinator with training of hourly employees
    • Execute training strategy of the Team Leader/Supervisor

Reporting and Supervisory Responsibilities

  • The Equipment and Setup Coordinator II reports to and receives direction from the Equipment and Services Coordinator. The Equipment and Setup Coordinator II may train and lead a number of hourly employees.


Minimum Qualification:

  • Two years of related experience or an equivalent combination of education and experience

Knowledge, Skills, and Abilities:

  • Setup
    • Knowledge of methods to set up and strike various event related equipment including chairs, tables, stages, etc.
    • Ability to learn about and care for event related equipment
    • Skilled with computers and programs, including Microsoft Word, Excel
  • Other
    • Ability to hook to, pull, and back a trailer
    • Ability to receive regular direction and coaching from a supervisor or manager
    • Ability to learn through training, observation and hands on experience
    • Ability to perform tasks without close supervision
    • Ability to work well under pressure; meeting multiple and sometimes conflicting deadlines
    • Ability to work flexible hours as needed
    • Train and lead hourly and/or student employees
    • Knowledge of proper cleaning methods and standards
    • Safe utilization of cleaning supplies and equipment
    • Ability to assist with snow removal as required
    • Ability to understand chemical cleaning application and methods
    • Detail oriented
    • Ability to act professionally with coworkers and customers
    • Reflect a positive Utah State University image
    • Skilled in customer service including resolving customer concerns
    • Knowledge of safe work practices
    • Understand and follow safety procedures

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
  2. Cover letter to be typed/pasted at the end of your application
  3. Contact Information for Professional Reference to be typed/pasted at the end of your application under “Other Documents”

**Document size may not exceed 10 MB.**

Advertised Salary

Salary commensurate with experience plus excellent benefits


The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 11/2022


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