Utah State University

Business Manager I

City Logan Campus
Posted Date 2 weeks ago(5/19/2023 3:48 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
Business Services
Bus Svs-Humanities & Social Sci
Advertised Salary
Commensurate based on experience with excellent benefits
Telework Eligible


The College of Humanities and Social Sciences (CHaSS) Business Services Team is seeking a Business Manager I to manage and coordinate the business operations of the Department of English. Incumbent will oversee activities such as budget preparation and control, human resources assistance, accounts payable and receivable, and contract and grant accounting. The anticipated start date for this position is June 19, 2023. 


The Business Manager I will report to the CHaSS Financial Officer and will work closely with the Department Head of English. This position may train and guide other business services staff in the college. 


  • Functions as a primary resource and business consultant to the Department Head, faculty, and staff in the Department of English and CHaSS.
  • Oversees and manages daily activities and transactions within assigned area, including p-card, financial banner, travel, and personnel functions.
  • Coordinates financial aspects of proposals, contracts, grants, etc. Assists faculty with proposal budget creation and submission within the Kuali proposal submission system. Assists staff in administering proposals to ensure compliance with federal, state, and University policies.
  • Performs functions such as budget preparation, budget reconciliation, EPAF creation, data management, and fiscal information support.
  • Monitors and reconciles all department indexes.
  • Maintains records for non-capital inventory.
  • Ensures payroll is properly recorded and processed.
  • Develops and maintains databases.
  • May train, guide, and mentor business services staff, as assigned.
  • Maintains annual budgets using proper accounting/budgeting methods and retains records of financial figures for comparison with estimated budget.
  • Coordinates, designs, and implements financial/management systems.
  • Processes graduate assistantships, tuition awards, scholarships, and graduate insurance.
  • Provide oversight of scholarship awards to ensure that donor stipulations are followed. 
  • Manage department scholarship accounts; report available balances for the Scholarship Award Committee; resolve student payment issues after scholarship distribution.
  • Communicates and coordinates with other colleges and departments within and outside USU regarding financial matters.
  • Reconciles and reviews financial statements to ensure accuracy.
  • Performs miscellaneous job-related duties as assigned.


Minimum Qualifications:

  • Bachelor’s degree in a business field or an equivalent combination of education plus experience

Preferred Qualifications:

  • Knowledge of USU's Banner (specifically the Finance and HR modules), ServiceNow, AggieTime, EZBuy, and Argos, systems.
  • Knowledge/experience with Travel processes and procedures at USU.
  • Knowledge/experience working with tuition waivers/scholarship processes at USU.
  • Knowledge of USU policies and procedures.

Knowledge, Skills, and Abilities 

  • Knowledge of finance enterprise systems and software.
  • Computer skills, including Excel and Windows.
  • Knowledge of management reporting systems.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Knowledge of procedures used in the financial field.
  • Ability to train and lead staff.
  • Problem solving and critical thinking skills.
  • Knowledge of contracting processes and associated local, state, federal, and other regulations.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Skilled in budget preparation and fiscal management.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Ability to work independently with limited supervision.
  • Ability to make coherent and appropriate decisions in a timely manner.
  • Strong work ethic--commits to integrity and performs duties with diligence.
  • Ability to maintain confidentiality.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate based on experience with excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The College of Humanities and Social Sciences has played an instrumental role teaching independent thinking and discovery at Utah State University since 1888. Students in our college confront the great questions and controversies that exist. They learn about the forces that have shaped our world and develop skills to tackle its most pressing challenges. Our graduates are creative problem-solvers with a passion for making a difference. The education they receive prepares them to address the problems of today and to succeed wherever their career path takes them tomorrow (chass.usu.edu).

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 11/2022


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