Utah State University

Staff Assistant III

City Logan Campus
Posted Date 2 weeks ago(5/17/2023 3:46 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
College of Veterinary Medicine
Dean-Veterinary Medicine
Advertised Salary
Commensurate with experience, plus excellent benefits
Telework Eligible


This position is embedded in the new College of Veterinary Medicine at Utah State University (USU CVM), which currently is in the process of being established. Under the direct supervision of the Associate Dean of Academic Affairs, the incumbent in this position will perform a variety of administrative support and/or secretarial duties for the Offices of Academic Programs, Clinical Programs, and Student Services at the College of Veterinary Medicine at Utah State University. The incumbent will also provide support to the Dean of the college.


  • Performs office duties, including data entry, filing, appointment scheduling, and other general duties as assigned.
  • Creation of surveys for students, alumni, and other stakeholders.
  • Curriculum development: Curriculum mapping using a variety of software, assisting faculty create course and lecture objectives, curricular review, outcomes assessment.
  • Provides assistance by scheduling and coordinating appointments and meetings.
  • Scheduling meetings and rooms.
  • Course scheduling.
  • Assist with student and program assessment.
  • Attend meetings and take notes.
  • Reviews/edits documents for completeness and accuracy.
  • Composes professional correspondence and various standard documents.
  • Arranges maintenance of office equipment.
  • Performs miscellaneous job-related duties as assigned.
  • Curriculum Coordination: Provide instructor support, including course tracking and room scheduling; maintain a repository of course syllabi; assemble course materials (Verba); interface with Registrar’s Office; and maintain records in Banner, etc.
  • Event support in coordination with the CVM Program Assistant.
  • Grades (coordination, reporting, and tracking).
  • Graduation audit/transcript Audit.
  • Student matriculation into veterinary school.
  • Assist with scholarship tracking and faculty, staff and student awards.
  • Assist with student admissions.


Minimum Qualifications:

  • Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.

Knowledge, Skills, & Abilities:

  • Skilled with computer programs and related software.
  • Skilled in creative problem-solving.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Excellent organizational skills.
  • Excellent critical thinking skills.
  • Strong verbal and written communication skills.
  • Ability to handle sensitive and confidential business data and personal information.
  • Ability to work without supervision.

Core Characteristics:

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

  1. Take initiative
  2. Maintain confidentiality.
  3. Be accountable.
  4. Behave ethically.
  5. Be honest and trustworthy.
  6. Demonstrate a strong work ethic.
  7. Be inquisitive.
  8. Be detail oriented.
  9. Efficiently manage multiple tasks.
  10. Measures the performance of self; makes improvements and takes appropriate corrective action.
  11. Comes to well-reasoned conclusions, solutions, and approaches to problems.
  12. Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
  13. Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
  14. Actively seeks opportunities to help others.
  15. Be committed to improving USU.

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
  2. Cover Letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Department of Veterinary Clinical and Life Sciences is the first academic department to be formed within the new College of Veterinary Medicine. The CVM was created in July 2022 after a ten-year partnership within the WIMU Program at Washington State University. The College plans to enroll its first cohort in the fall of 2025, and is currently planning the construction of a new facility. It is an exciting time to be a part of this great team!

University Highlights

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.


USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.


A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.


The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.


USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.


USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.


USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.


Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov


*updated 11/2022


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