The Dean's office within the College of Engineering is searching for a Staff Assistant who can adequately perform a variety of administrative support and secretarial duties within the Advising Office and will work in the Dean's office, specifically the Associate Dean over Academics Affairs, as needed. The Staff Assistant may train and supervise student employees.  The Staff Assistant reports to the Associate Dean over Academic Affairs. 

Typical functions include, but are not limited to:

• Performing office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned.
• Providing administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
• Serving as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
• Greeting and directing visitors.
• Sorting, screening, and distributing incoming and outgoing mail.
• Composing and word-processes various standard documents, correspondence, and reports.
• May update website content.
• May provide non-business-related support for departmental programs and projects.
• Conducting research, compiles data, and prepares papers for consideration and presentation by executives, committees, and directors.
• Assisting students, staff, and superiors with highly varied, complex, and non-recurring questions and/or problems.
• May work independently to provide high-level administrative support to a large or complex program.
• Performing miscellaneous job-related duties as assigned.

• A Bachelor’s degree of any type earned from an accredited University OR an equivalent combination of education and experience
• A working knowledge of office computing software including, but not limited to the use of Microsoft Office products (Excel, Word, Outlook), Windows and Box.

• Experience in a service role involving interactions with staff and the public.
• Knowledge of or ability to learn and follow University policies and procedures.
• Knowledge of University-specific systems such as Banner, MyTime, etc.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.

• Skilled with computer programs and related software.
• Excellent critical thinking skills.
• Skilled in creative problem solving.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Names and phone numbers of three references
3. Cover Letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions. The staff assistant three may have an opportunity to travel out of town for conferences on occasion.

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah, a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at 435-797-0122 or submit a request at hr@usu.edu.

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

*updated 05/2023

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov