Utah State University

Staff Assistant II

City Logan Campus
Posted Date 3 weeks ago(8/29/2023 4:50 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 hours per week
Quinney College of Natural Resourcs
Dean of QCNR
Advertised Salary
Commensurate with experience plus excellent benefits
Telework Eligible


The S.J. & Jessie E. Quinney College of Natural Resources (QCNR) welcomes a Staff Assistant II to join their team. The Staff Assistant II primarily assists the Dean’s Office, the USGS Cooperative Unit (Coop), and the College Development Officer. This position will be an integral member of the Dean’s staff to help implement the Dean’s vision by assisting with administrative tasks and day-to-day college-wide and Coop operations. They will work in a fast-paced environment and are expected to be a champion for a college culture that promotes diversity, equity, inclusion, broad access to education, and life-long learning.


Dean’s Office Support Duties:
  1. Serves as the primary receptionist: greeting visitors, answering, screening, and routing telephone calls in a pleasant and professional manner
  2. Arranging appointments and reserving rooms as needed
  3. Perform administrative support tasks for the Dean and Dean’s assistant 
  4. Perform administrative support tasks for the College Development Officer
  5. Perform administrative support tasks for two College Associate Deans
  6. Provide general clerical support, event planning, and coordination for programs and events as required
  7. Perform daily tasks associated with the smooth operation of the Dean’s Office 
  8. Maintain the cleanliness and organization of the Dean’s Office, conference room, and atrium
  9. Additional Dean’s Office and development activities as assigned
USGS Cooperative Unit Support Duties:
  1. Maintain the flow of unit business when schedules preclude the daily presence of a Service biologist in the office
  2. Maintain and submit fleet utilization reports and vehicle maintenance logs for the USGS and USU systems
  3. Compile and submit month-end report verification and end-of-year worksheets and reports
  4. Perform annual federal inventory and submit to USGS
  5. Provides training, instruction, and/or consultation to students, faculty, and staff in the use of specialized services
  6. Submit leave and travel forms for Coop Unit Leaders
  7. Maintain and update USGS Digital Measures account management for the Coop Unit Leaders and students
  8. Assist with scheduling, reservations, administrative needs, and technical setup for programs and events
  9. Liaison between USGS Cooperative Research Unit and university staff and Unit Leaders


Minimum Qualifications:
  • Two years of experience in an office setting, an associate degree, or an equivalent combination of education and experience.
Preferred Qualifications:
  • Experience organizing, prioritizing, and managing multiple work projects and types of activities with attention to detail while meeting and managing deadlines
  • Experience working independently and on a team that may include diverse groups of faculty, staff, and students
  • Demonstrated ability to make administrative/procedural decisions and judgments and understand when to escalate a situation/issue
  • Demonstrated commitment to diversity, equity, and inclusion
  • Demonstrated interpersonal, oral, and written communication and presentation skills
  • Demonstrated proficiency with computer applications, including word processing, spreadsheet, and presentation applications
  • Ability to exercise creativity, decision making, problem solving, and discretion as work is varied and may be undefined
  • Ability to perform in a dynamic work environment

Required Documents

Along with the online application, please attach:

  1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
  2. Cover letter to be typed/pasted at the end of your application 

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The S. J. & Jessie E. Quinney College of Natural Resources (QCNR) is nationally and internationally recognized for its research, extension, and teaching on natural and socio-environmental systems. It is a high-impact college at Utah State University with almost $11M in research funding last year, 58 tenure-track faculty in three departments (Environment and Society, Watershed Sciences, and Wildland Resources), and close partnerships with federal and state natural resource agencies. Work in QCNR traverses biological, physical, and social systems to advance scientific knowledge, train future leaders, and translate research into on-the-ground management and policy. 

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


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