Utah State University

Staff Assistant: IRB & HRPP

City Logan Campus
Posted Date 3 weeks ago(8/30/2023 1:03 PM)
Requisition ID
# of Openings
Job Locations
Category (Portal Searching)
Position Type
Benefited Full-Time
Job Classification
Percent of Time or Hours per Week
40 Hours per Week
Institutional Review Board
Advertised Salary
Minimum of $34,000; commensurate with experience, plus excellent benefits
Telework Eligible


The Human Research Protections (HRP) and Institutional Review Board (IRB) Staff Assistant III is integral to the smooth functioning of Utah State University's Human Research Protection Program (HRPP). The IRB is responsible for ensuring that all research conducted by USU faculty, staff, and students involving human participants is conducted ethically, in line with all legal requirements, and with strong protections in place for research participants. This is done by having all research with human participants submitted for review, and conducting the research in accordance with the Belmont Principles of Respect for Persons, Justice, and Beneficence.


The HRP Office and Institutional Review Board seeks a detail-oriented, organized, and energetic candidate to serve as a Staff Assistant for its office and many of its intermediate tasks. This is a full-time, benefited, classified position. After six months of strong performance, this position can be considered for part-time telework.


To apply, please submit a current resume (no more than two pages) outlining your relevant experience and qualifications. If selected, we may request additional information from you (a short interest statement, a brief exercise representing typical work for this office), but that is not needed at this stage.


  • Ensure accurate and timely front-line service to faculty, staff, and students seeking guidance.
  • Maintain and/or create clear, timely, and organized records of all IRB meeting schedules, attendance, minutes, and agendas. Work closely with the IRB Chair to support the operations of the IRB.
  • Create draft notifications of IRB determinations for review by the HRP Director and IRB Chair; send notifications on behalf of the IRB.
  • Compile monthly reports of the IRB's review activities using existing tools or the creation of new tools for this purpose.
  • Manage the annual administrative check in process for all Expedited protocols, and select protocols for post-approval monitoring by protocol review staff.
  • Coordinate tasks involving partner offices (e.g. thesis and dissertation approvals; COI and ICOI reviews; 118 Determinations; SONA postings).
  • Schedule and supervise two part-time employees to ensure front desk coverage 40 hours per week, and fill in where necessary, including covering their responsibilities as appropriate.
  • Complete certain protocol review tasks, such as personnel amendments.
  • Manage the tracking of relevant trainings and qualifications for researchers
  • Support the activities of the HRP Executive Director, including annual reports to accreditors and education activities within and outside the campus community.
  • Routine office tasks, such as maintaining office equipment and supplies, answering phones, managing schedules, retrieving mail, completing errands, filing, and scanning (and delegating these as appropriate).
  • Create and maintain educational resources for HRP stakeholders, in close collaboration with other HRP Office staff.
  • Other duties as assigned.


Minimum Requirements:

  • Associate's Degree or applicable technical training plus two years of experience; OR four years applicable experience; OR a Bachelor's degree is required.
  • Excellent technological skills, including proficiency in Microsoft Office programs, and a willingness to learn how to use new software and programs (e.g. Kuali Protocols, Airtable, Slack).
  • Demonstrated ability to handle sensitive and confidential business data and personal information.
  • Knowledge of or willingness to learn University & HRPP policies and procedures
  • Outstanding organizational skills.
  • Positive, collaborative attitude.

Preferred Qualifications:

  • Bachelor’s Degree in a research-related field.
  • Experience working in a research setting.
  • Advanced working knowledge of the Spanish language.

Knowledge, Skills, & Abilities:

  • Experience working in an office setting.
  • Excellent critical thinking and creative problem solving skills.
  • Excellent written and verbal communication skills.
  • Record of timely and consistent work attendance.
  • Ability to work at a high level without supervision (i.e. being self-directed).

Required Documents

Along with the online application, please attach:

  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum of $34,000; commensurate with experience, plus excellent benefits


Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  


As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  


Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 


About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 


*updated 7/2023

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:


Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov


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